Systemize Your Success Podcast

Systemize Your Success Podcast

Dr Steve Day

Dr Steve Day from the Systems and Outsourcing Academy reveals every app, hack, and trick he’s used to outsource the day-to-day running of his businesses. You’ll discover how to transform your work from a time-sapping, energy-draining grind into something you enjoy doing each day. You’ll learn about letting go, trusting other people to do your work, virtual assistants, outsourcing, managing a remote team, using apps and technology, creating systems, and stopping your business from being reliant on superstar employees who are hard to find and even harder to keep hold of. You shouldn’t have to do all the...

5 Human-Centric Marketing Strategies with Chantal Cornelius, Founder of Appletree Marketing | Ep 213

5 Human-Centric Marketing Strategies with Chantal Cornelius, Founder of Appletree Marketing | Ep 213

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes back marketing expert Chantal Cornelius to discuss five unique strategies for effective, human-centric marketing.   Chantal shares insights from her newly released book, “StandOut Strategies,” and coaches Steve live on implementing these strategies in his business. Moreover, the conversation delves into the emotional aspects of decision-making in marketing, highlighting how understanding client emotions can lead to

Feb 20, • 35:16

Boost Productivity: 3 Steps to Effective Task Management for Small Businesses | Ep 212

Boost Productivity: 3 Steps to Effective Task Management for Small Businesses | Ep 212

🎙 In this episode of the Systemize Your Success podcast, Dr Steve Day shares three robust task management strategies for effective delegation. Drawing from his experiences, he reflects on the chaos of his earlier days and how implementing structured systems has transformed his productivity and confidence in outsourcing tasks.   The episode also highlights the importance of daily stand-up meetings, task boards, and project boards. Steve emphasises the value of clear communication, documentation,

Feb 13, • 12:55

How I Found True Fulfillment in My Small Business Despite the Challenges | Ep 211

How I Found True Fulfillment in My Small Business Despite the Challenges | Ep 211

🎙 In this episode of the Systemize Your Success podcast, Dr Steve Day reflects on his entrepreneurship journey. He discusses the importance of shifting perspectives to appreciate the progress made and finding fulfillment in business rather than focusing solely on future goals.   Steve openly talks about the challenges of running a business. He explains the temptation to present a polished image to others and shares how his mindset has evolved over the past year. By emphasising values such as fr

Feb 6, • 17:11

SYS 210: Mastering Business Storytelling: How Your ‘Why’ Can Skyrocket Engagement and Success - Interview with Stephen Steers, Founder of Steers Sales Consulting

SYS 210: Mastering Business Storytelling: How Your ‘Why’ Can Skyrocket Engagement and Success - Interview with Stephen Steers, Founder of Steers Sales Consulting

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day engages in a compelling conversation with storytelling expert Stephen Steers, author of “Superpower Storytelling.” They discuss powerful business storytelling strategies and how entrepreneurs can effectively communicate their “why” to captivate potential clients and differentiate themselves in a crowded market.   Stephen also shares his personal journey in sales, emphasising the need for authentic connections and emotional r

Jan 30, • 38:48

SYS 209: Why I Don’t Make 5-Year Plans and How I Find Business Success Anyway

SYS 209: Why I Don’t Make 5-Year Plans and How I Find Business Success Anyway

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day addresses the challenges many entrepreneurs face when creating effective long-term business plans. He advocates for flexible business planning, explaining why adapting your strategy can lead to greater success than rigid five-year plans.   Responding to a community member's struggle with setting a long-term goal, Steve shares his insights on planning and goal-setting, discussing why he finds committing to fixed long-term str

Jan 23, • 14:45

SYS 208: Legal Essentials for Working with Virtual Assistants: Data Privacy, Outsourcing, and Fair Wage Practices - Interview with Annabel Kaye, Founder of KoffeeKlatch

SYS 208: Legal Essentials for Working with Virtual Assistants: Data Privacy, Outsourcing, and Fair Wage Practices - Interview with Annabel Kaye, Founder of KoffeeKlatch

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes Annabel Kaye, founder of KoffeeKlatch, to discuss the essential legal considerations for small business owners, particularly when outsourcing work to virtual assistants and freelancers.   Annabel shares her extensive experience in HR and employment law, emphasising the importance of clear, understandable contracts that empower entrepreneurs to navigate legal complexities without unnecessary complications.   The conv

Jan 16, • 1:02:42

SYS 207: Adapting to Change: How We Keep Our Team Updated with Rapidly Advancing AI and Tech

SYS 207: Adapting to Change: How We Keep Our Team Updated with Rapidly Advancing AI and Tech

🎙 In this episode of the Systemize Your Success podcast, Dr Steve Day discusses the challenges small businesses face in adapting to technology changes and keeping up with rapidly evolving AI and app features. He shares a valuable learning experience from a recent team stand-up meeting, where a staff member discovered an underutilised tagging feature in their content management app.   This revelation sparked a conversation regarding staying informed about the tools they use. It also highlighted

Jan 9, • 10:22

SYS 206: Mastering AI, Automation, and Delegation: Aytekin Tank's Blueprint for Scaling a Successful Business, the Founder of Jotform

SYS 206: Mastering AI, Automation, and Delegation: Aytekin Tank's Blueprint for Scaling a Successful Business, the Founder of Jotform

🎙 In this episode, Dr Steve Day was joined by Aytekin Tank, the founder of Jotform and author of the bestselling book “Automate Your Busy Work.” Aytekin shares his entrepreneurial journey, detailing how he transformed his small business by leveraging automation and delegation to compete against giants like Google.   The conversation delves into the future of AI and its potential to revolutionise business processes, particularly with the upcoming launch of Jotform AI Agents, which aims to replac

Jan 2, • 43:45

SYS 205: Elevate Your Sales Game: Insights from Hospitality to High-Level Deals with Neil Rogers, Co-founder of Positive Activity

SYS 205: Elevate Your Sales Game: Insights from Hospitality to High-Level Deals with Neil Rogers, Co-founder of Positive Activity

🎙 In this episode of the Systemize Your Success podcast, Dr Steve Day interviews Neil Rogers, co-founder of Positive Activity and author of Bar Tips: Everything I Needed to Know in Sales I Learned Behind the Bar. Neil shares his unique journey from working in hospitality to becoming a sales expert, offering valuable sales strategy tips and emphasising the importance of mindset training and personal development.   He introduces his 11-step Positive Activity process, which includes practical tips

Dec 26, 2024 • 51:07

SYS 204: Unlocking Authenticity: How Embracing Your True Self Can Skyrocket Business Success - Interview with Judy Weber, Founder of Judy Weber Co

SYS 204: Unlocking Authenticity: How Embracing Your True Self Can Skyrocket Business Success - Interview with Judy Weber, Founder of Judy Weber Co

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes Judy Weber, a former trial lawyer turned renowned Christian business coach and scaling strategist for women entrepreneurs. Judy shares her inspiring journey from humble beginnings to becoming a successful coach, emphasising the importance of faith, mindset and authenticity in achieving business success.   She introduces her “Joyful Scaling Method,” which focuses on three key strategies: breakthrough, operations, and

Dec 19, 2024 • 34:03

SYS 203: Achieve Balance: Systems and Accountability for CEO Success - Tobey Wyatt's Insights, Founder of Motherlode Consulting

SYS 203: Achieve Balance: Systems and Accountability for CEO Success - Tobey Wyatt's Insights, Founder of Motherlode Consulting

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes business operations expert Tobey Wyatt, who shares her insights on navigating the complexities of entrepreneurship while managing ADHD. Tobey discusses her journey with ADHD, emphasising the importance of understanding energy expenditure rather than capability.    The conversation delves into the significance of creating safe, judgment-free spaces for leaders to express their frustrations and the necessity of effect

Dec 12, 2024 • 57:49

SYS 202: Eliminating Project Overruns: My SMART Goals and Lead KPI Secret to Staying On Track

SYS 202: Eliminating Project Overruns: My SMART Goals and Lead KPI Secret to Staying On Track

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day addresses the common challenge of project overruns and the importance of establishing clear goals and structure to ensure timely completion. He introduces a straightforward two-step process that combines SMART goals with lead and lag KPIs to enhance project management.   By sharing his experience with migrating a knowledge base, Steve emphasises the significance of setting specific, measurable, achievable, relevant, and time

Dec 5, 2024 • 13:36

SYS 201: Simplify and Organize for Efficiency: A Systematic Approach to Achieving Business and Life Goals - Interview with Miriam Ortiz Y Pino, Founder of More Than Organized

SYS 201: Simplify and Organize for Efficiency: A Systematic Approach to Achieving Business and Life Goals - Interview with Miriam Ortiz Y Pino, Founder of More Than Organized

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes Miriam Ortiz Y Pino, a simplicity expert and money breakthrough business coach. They delve into the challenges of disorganization and the importance of organizing for efficiency through creating systems that enhance productivity and profitability in both personal and professional lives.   Miriam shares her journey from a naturally organized child to a successful entrepreneur, emphasising the significance of understa

Nov 28, 2024 • 49:51

SYS 200: Beyond the Hustle: How Systems Can Scale Your Business - Interview with Celi Arias, Founder of The Grown Ass Business

SYS 200: Beyond the Hustle: How Systems Can Scale Your Business - Interview with Celi Arias, Founder of The Grown Ass Business

🎙 Dr Steve Day was joined by Celi Arias, the CEO and founder of The Grown Ass Business, in this episode. Celi shares her journey from a young entrepreneur to a successful operations consultant and business coach, emphasising the importance of systemizing business growth. She discusses the challenges entrepreneurs face, particularly the feeling of wearing multiple hats and the overwhelm that comes with it.   Celi also introduces her unique methodology, which focuses on five key growth systems th

Nov 21, 2024 • 45:47

SYS 199: Why We Use Fathom AI Notetaker: Pro Tips to Maximise Value and Minimise Cost

SYS 199: Why We Use Fathom AI Notetaker: Pro Tips to Maximise Value and Minimise Cost

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day explores the Fathom AI Notetaker. He details why it has become the preferred choice for his business over other alternatives. Additionally, he discusses the essential role of AI note-taking apps in enhancing productivity and communication within teams, highlighting Fathom's impressive free version and affordable premium features.   Listeners will learn how to maximise the app's capabilities, including unlimited storage, real

Nov 14, 2024 • 15:19

SYS 198: The Crucial Role of Emotional Intelligence in Effective Business Management and Leadership - Interview with Dr. Robin Hills, Director of Ei4change

SYS 198: The Crucial Role of Emotional Intelligence in Effective Business Management and Leadership - Interview with Dr. Robin Hills, Director of Ei4change

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day engages in a thought-provoking conversation with Dr. Robin Hills, a renowned business psychologist and expert in emotional intelligence. They explore emotional intelligence's profound impact on business owners, leaders, and managers, enhancing performance, relationships, and overall job satisfaction.   Robin emphasises the importance of understanding emotions in decision-making and the necessity of empathy in client interact

Nov 7, 2024 • 46:59

SYS 197: The Time Multiplier Effect: The Exponential ROI of Process Optimisation

SYS 197: The Time Multiplier Effect: The Exponential ROI of Process Optimisation

🎙 Dr Steve Day shares valuable insights on the importance of process optimization and continual improvement within a business. After a recent meeting with a staff member, he highlights how revisiting and streamlining existing systems can lead to significant time savings—potentially up to six weeks a year.   Furthermore, Steve emphasizes the necessity of adapting to changes in technology, team dynamics, and business needs. He also encourages entrepreneurs to empower new employees to provide fres

Oct 31, 2024 • 14:23

SYS 196: My Journey From Solopreneur to Business Owner: How SOPs and Systems Have Saved Me Thousands of Hours - The Ultimate FD Podcast Interview with Josh Keegan

SYS 196: My Journey From Solopreneur to Business Owner: How SOPs and Systems Have Saved Me Thousands of Hours - The Ultimate FD Podcast Interview with Josh Keegan

🎙 In this episode of the Systemize Your Success podcast, Dr Steve Day is interviewed by Josh Keegan on the Ultimate FD Podcast, where they delve into essential topics for entrepreneurs looking to scale their businesses. They discuss the importance of creating effective systems, particularly in managing virtual teams and documenting processes to free business owners from being overwhelmed by daily tasks.    Steve shares practical tools such as screen capture software and flowchart techniques to

Oct 24, 2024 • 43:04

SYS 195: How We Improve Remote Team Loyalty with Health Insurance Incentives

SYS 195: How We Improve Remote Team Loyalty with Health Insurance Incentives

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day shares insights on effectively supporting remote contractors. He focuses on incentivising them through health care and health insurance benefits. Initially, Steve was sceptical about the longevity of remote workers in his company. However, his perspective has evolved as he has built a dedicated team that plays a crucial role in his business.   He discusses the importance of offering contractors an annual allowance for health

Oct 17, 2024 • 10:59

SYS 194: Laptop Lifestyle By Design: Strategic Planning for Freedom - The Smart Connector Podcast Interview with Jane Bayler

SYS 194: Laptop Lifestyle By Design: Strategic Planning for Freedom - The Smart Connector Podcast Interview with Jane Bayler

🎙 In this episode, Dr. Steve Day is interviewed by Jane Bayler. He shares his transformative journey from being a control-freak property owner to embracing a laptop lifestyle while running his businesses remotely from Sweden.   Steve also discusses his challenges, including the mindset shifts required to let go of control and effectively delegate tasks to remote teams. He emphasises the importance of systems and outsourcing for scaling a business. Steve also offers practical tips on using task

Oct 10, 2024 • 52:17

SYS 193: Stay Competitive: Why Business Transformation Requires Automation and AI - Interview with Ricardo Silva, Founder of Engibots

SYS 193: Stay Competitive: Why Business Transformation Requires Automation and AI - Interview with Ricardo Silva, Founder of Engibots

🎙 In this episode of the Systemize Your Success podcast, Dr Steve Day engages in an insightful conversation with Ricardo Silva, founder of Engibots, about the transformative power of technology, automation, and AI for small business owners.   They explore the Robotic Process Automation (RPA) concept and how it enables businesses to automate repetitive tasks, allowing teams to focus on more human-centric work. Additionally, Ricardo shares his expertise in leveraging modern technologies to enhanc

Oct 3, 2024 • 39:15

SYS 192: My Journey to Building a Content Machine: Mindset, Mistakes, AI and Virtual Assistants

SYS 192: My Journey to Building a Content Machine: Mindset, Mistakes, AI and Virtual Assistants

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day shares his journey in building a successful podcast promotion and production pipeline. He emphasises the importance of delegation and content creation systems. Steve reflects on his early days managing social media, where he struggled with consistency and confidence. Over time, he gradually evolved to create content on autopilot with the help of virtual assistants.   Steve discusses the significance of finding your voice and

Sep 26, 2024 • 26:14

SYS 191: How We Empower Our Team to Transform Mistakes into Systems

SYS 191: How We Empower Our Team to Transform Mistakes into Systems

🎙 In this episode of the Systemize Your Success Podcast, Dr Steve Day shares a valuable lesson from a recent mistake in his company. This was when a wrong document version was sent to a client. He emphasises the importance of creating a culture of continuous improvement in business and open communication within a team. He also highlights how mistakes can be transformed into opportunities for growth.   Steve discusses the root cause analysis process and the significance of having a well-document

Sep 19, 2024 • 15:49

SYS 190: Mindset Matters: What I Learned about Success and Systems from a Six-Week Sabbatical

SYS 190: Mindset Matters: What I Learned about Success and Systems from a Six-Week Sabbatical

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day shares his experience taking a long break from work. He explains the importance of systemising business operations to achieve freedom for business owners.   Steve discusses the challenges he faced and the strategies he used to prepare for his time off. He highlights the key factors that allowed him to relax and enjoy his holiday without worrying about his business.   Additionally, Steve emphasises the importance of having th

Sep 12, 2024 • 25:22

SYS 189: The Future of Recruitment: Leveraging AI for Optimized and Efficient Talent Sourcing - Interview with Argentino Molinuevo, General Manager of Athyna, a Global Talent Platform

SYS 189: The Future of Recruitment: Leveraging AI for Optimized and Efficient Talent Sourcing - Interview with Argentino Molinuevo, General Manager of Athyna, a Global Talent Platform

🎙 The podcast episode features an insightful conversation with Argentino Manuevo, the general manager of Athyna, a global talent platform. The episode delves into working with global talent, focusing on the benefits of hiring internationally and utilising AI in recruitment.   Argentino discusses the importance of setting clear goals, effective onboarding, and managing remote teams. The discussion also touches on using GPT-4, Slack, and Notion in daily operations. Listeners gain valuable insight

Sep 5, 2024 • 41:06

SYS 188: The Fisher Curve: Effectively Supporting Staff during Change in Small Businesses - Interview with John Fisher, Founder of C2D

SYS 188: The Fisher Curve: Effectively Supporting Staff during Change in Small Businesses - Interview with John Fisher, Founder of C2D

🎙 In this episode, Dr. Steve Day discusses change management in small businesses with John Fisher, a chartered psychologist and coach with 25 years of experience in personal development. John introduces the Fisher Curve, a framework that helps individuals navigate personal change.   The discussion explores the relevance of the Fisher Curve for small business owners, focusing on understanding and managing staff emotions during times of change. John also shares insights on how the Fisher Curve ca

Aug 29, 2024 • 47:04

SYS 187: Leveraging Cultural Diversity: Proven Strategies for Effective Outsourcing - Interview with Andy Hilliard, CEO of Accelerance and Author of Synergea

SYS 187: Leveraging Cultural Diversity: Proven Strategies for Effective Outsourcing - Interview with Andy Hilliard, CEO of Accelerance and Author of Synergea

🎙 In this episode, Dr. Steve Day discusses strategies for effective outsourcing with special guest Andy Hilliard, the CEO of Accelerance. Andy shares his journey from joining the Peace Corps to becoming an expert in finding talent for globally distributed software engineering teams.   They explore the importance of leveraging apps, virtual assistants, and automation tools to scale businesses. Andy also emphasizes the value of cultural understanding in outsourcing and the benefits of working wit

Aug 22, 2024 • 45:31

SYS 186: How We Create Outstanding Client Experiences Through Systemized Communication

SYS 186: How We Create Outstanding Client Experiences Through Systemized Communication

🎙 Dr. Steve Day discusses how small businesses can implement systemised communication strategies to enhance customer satisfaction.    He shows the importance of transparent communication through two case studies. One involves tenant deposit returns for estate agents; the other focuses on report writing for expert witness agencies.   By breaking down backend operations, businesses can improve the overall customer experience. Providing clients with updates at each stage helps build trust. Additio

Aug 15, 2024 • 14:12

SYS 185: Using Virtual Assistants for Social Media Message and Notification Management

SYS 185: Using Virtual Assistants for Social Media Message and Notification Management

🎙 In this episode, Dr. Steve Day discusses the challenges of social media management, specifically managing notifications and messages for business owners. He shares his tips and systems for effectively handling social media tasks, such as replying to comments, engaging with followers, and generating leads.   Steve emphasises the importance of outsourcing these tasks to virtual assistants to free up time and improve efficiency.   Overall, the episode provides practical advice for entrepreneurs

Aug 8, 2024 • 13:42

SYS 184: My Simple Business Cash Flow Management System for a Stress-Free Life

SYS 184: My Simple Business Cash Flow Management System for a Stress-Free Life

🎙 Dr. Steve Day shares his personal experiences and financial principles for small business owners to master business cash flow management. He discusses the importance of having a suitable accountant and bookkeeper, setting up a simple cash flow spreadsheet, and creating separate bank accounts for different financial purposes. Furthermore, Steve emphasises the significance of having a cash reserve, managing periodic costs, and making provisions for taxes and VAT. Additionally, he highlights how

Aug 1, 2024 • 38:07

SYS 183: How Deep Work Has Revolutionized My Business and Personal Life

SYS 183: How Deep Work Has Revolutionized My Business and Personal Life

🎙 This episode explores the concept of deep work and its transformative effects on personal and professional life.  Dr. Steve Day shares his journey of implementing deep work into his routine, starting with small blocks of time and gradually increasing to full days dedicated to focused problem-solving. He emphasises the importance of scheduling deep work sessions and creating rituals to get into the right mindset.  By prioritising important but not urgent tasks, Steve highlights the benefits of

Jul 25, 2024 • 33:24

SYS 182: Profit First: Unlocking Financial Freedom for Business Owners - Interview with Tom Griffiths, Founder of Synergy CFO Solutions

SYS 182: Profit First: Unlocking Financial Freedom for Business Owners - Interview with Tom Griffiths, Founder of Synergy CFO Solutions

🎙 Dr. Steve Day is joined by Tom Griffiths, the founder of Synergy CFO Solutions. Tom shares his expertise in financial management for small businesses, emphasising the importance of understanding and improving profits and cash flow for financial freedom. He introduces the concept of 16 drivers that can impact revenue, profits, and cash flow in any business. Tom also discusses practical strategies for tracking financial metrics, setting goals, and implementing systems to achieve business succes

Jul 18, 2024 • 37:56

SYS 181: Six Tips to Transform Knowledge Into Action: My Just-In-Time Learning Strategy

SYS 181: Six Tips to Transform Knowledge Into Action: My Just-In-Time Learning Strategy

🎙 Information overload is a common challenge for small business owners, who constantly need to learn and develop in various areas to grow their businesses. In this podcast episode, Dr. Steve Day shares his top six tips for maximising the value of learning experiences. He emphasises the importance of learning what is needed at the right time, focusing on book recommendations from trusted sources, and implementing the knowledge gained. Steve highlights the significance of creating actionable plan

Jul 11, 2024 • 25:01

SYS 180: My Latest Tips on Using Video to Revolutionize Communication and Boost Productivity

SYS 180: My Latest Tips on Using Video to Revolutionize Communication and Boost Productivity

🎙 In this episode, Dr. Steve Day discusses the power of using video for communication and productivity. He highlights how video can provide more detailed and effective instructions compared to written or verbal communication, especially when it comes to training new team members or troubleshooting issues. Steve emphasises the importance of using video for screen capture and communication, recommending the app ScreenPal for its affordability and user-friendly features. By incorporating video int

Jul 4, 2024 • 12:38

SYS 179: Simplifying App Development for Business Owners - Interview with Norman Ortiz, Founder of App Studio

SYS 179: Simplifying App Development for Business Owners - Interview with Norman Ortiz, Founder of App Studio

🎙 Dr. Steve Day interviews Norman Ortiz, the creator of App Studio, a platform dedicated to simplifying app development for small and micro business owners. It enables them to effortlessly create apps to promote their businesses. Norman shares the inspiration behind starting the company and discusses the types of apps suitable for businesses, such as marketing, loyalty programs, and event management.  He highlights the ease of using App Studio compared to traditional app development methods and

Jun 27, 2024 • 23:17

SYS 178: Business Automation Secrets: My Proven Strategies for Avoiding Time-Wasting Mistakes

SYS 178: Business Automation Secrets: My Proven Strategies for Avoiding Time-Wasting Mistakes

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day delves into business automation secrets. He discusses the benefits and drawbacks of automating tasks, emphasising the importance of proper planning and involvement in the automation process.  Steve shares valuable insights and lessons learned from automating various aspects of his business over the past seven years. He provides practical tips for business owners and managers on when to automate, how to approach automation, a

Jun 20, 2024 • 32:03

SYS 177: How I Stopped Being a Bottleneck in My Own Business: A Guide to Freedom and Growth

SYS 177: How I Stopped Being a Bottleneck in My Own Business: A Guide to Freedom and Growth

🎙 This episode discusses the challenges small business owners face. Due to their involvement in all decision-making processes, they act as the bottlenecks in their businesses. Steve Day shares his experience of transitioning from task-based delegation to systemising processes to empower his team to work autonomously. He provides insights on mapping out processes, setting clear timelines for decision-making, and holding oneself accountable to the same standards as the team.   KEY TAKEAWAYS Runn

Jun 13, 2024 • 15:21

SYS 176: The Art of Closing Deals: Secrets to Success with Selling - Interview with Matthew Elwell, Author of Open with a Close

SYS 176: The Art of Closing Deals: Secrets to Success with Selling - Interview with Matthew Elwell, Author of Open with a Close

🎙 Discover the art of closing deals in this insightful conversation between Steve Day and Matthew Elwell, the director of the Elite Closing Academy. Matt, a sales trainer and coach, shares his expertise in transforming the sales process and helping business owners achieve quick wins and growth. The episode also discusses the importance of generating leads through marketing and converting them into sales-qualified leads through human interaction. Overall, the episode provides valuable insights a

Jun 6, 2024 • 39:30

SYS 175: How I Avoid Distractions: Time Blocking for Strategic Delegation

SYS 175: How I Avoid Distractions: Time Blocking for Strategic Delegation

🎙 Dr. Steve Day discusses the importance of prioritising tasks and managing time effectively within a team.  By following structured processes and rules, teams can avoid distractions, focus on high-priority work, and involve the right people in discussions at the appropriate times.  Steve's insights provide practical strategies for enhancing productivity and achieving business success.   KEY TAKEAWAYS 💡 Prioritizing work and setting clear policies and procedures are crucial for efficiency and

May 30, 2024 • 15:19

SYS 174: HR Lessons: When to Fire Fast for Long-term Business Success

SYS 174: HR Lessons: When to Fire Fast for Long-term Business Success

🎙 Dr. Steve Day discusses the challenges small business owners face when hiring new employees who do not meet expectations.  Drawing from personal experiences and a recent coaching call with a client, Steve delves into the importance of recognising early signs of underperformance and taking decisive action. He emphasises the need to assess whether a new hire is the right fit culturally, skill-wise, and attitude-wise and provides insights on handling the situation effectively.  Steve highlights

May 23, 2024 • 21:37

SYS 173: My Journey to AI-Enhanced Copywriting: Cutting Costs without Cutting Corners

SYS 173: My Journey to AI-Enhanced Copywriting: Cutting Costs without Cutting Corners

🎙 Dr. Steve Day discusses the journey of integrating AI copywriting tools into his content creation process.  He shares the successes and challenges faced along the way, emphasising the importance of perseverance and continuous improvement when implementing new technologies. Through trial and error, he demonstrates how refining prompts and training the AI can lead to efficient and authentic content generation.  The episode serves as a valuable insight into leveraging technology to enhance produ

May 16, 2024 • 16:42

SYS 172: Systemized Sales Secrets: Simplifying Success - An Awesome Interview with Simon Severino, Founder of Strategy Sprints

SYS 172: Systemized Sales Secrets: Simplifying Success - An Awesome Interview with Simon Severino, Founder of Strategy Sprints

🎙 Today's episode features Simon Severino, a sales expert and author of the Strategy Sprints book. In this episode, Simon shares his insights on breaking down the complexities of sales and marketing to create a repeatable process that can lead to genuine impact and growth in business.  He emphasises the importance of implementing systems to allow others to handle much of the work, making sales more authentic and less technical. Simon discusses the key steps for solopreneurs and small business o

May 9, 2024 • 48:45

SYS 171: Staff Time Tracking Revisited: New Benefits and Positive Impacts Unveiled

SYS 171: Staff Time Tracking Revisited: New Benefits and Positive Impacts Unveiled

🎙 Time tracking and its importance in business operations are discussed in this episode. Dr. Steve Day shares update on their time tracking policies, including the use of new apps and tools such as ManicTime, particularly focusing on the implementation of screenshot tracking.  Steve explains the reasons behind this shift, citing both negative instances of time manipulation and the positive impact on productivity and efficiency.  The episode also delves into the importance of transparent communi

May 2, 2024 • 24:25

SYS 170: Unleashing Creativity: How Systems Enhance Productivity and Innovation

SYS 170: Unleashing Creativity: How Systems Enhance Productivity and Innovation

🎙 Dr. Steve Day explores the misconception that systems stifle creativity. He discusses how, when implemented correctly, systems can enhance productivity and creativity within a business.  Steve provides examples of how systems can streamline task processes and emphasises the importance of balancing structure with the creative freedom to maximise team members' potential and effectively achieve business goals.  Through real-life examples and personal experiences, Steve highlights the significanc

Apr 25, 2024 • 24:47

SYS 169: Amplifying Productivity with AI: The Virtual Assistants Toolbox

SYS 169: Amplifying Productivity with AI: The Virtual Assistants Toolbox

🎙 In this episode of the “Systemize Your Success” Podcast, Dr. Steve Day delves into artificial intelligence and its impact on administrative staff.  He discusses the importance of leveraging AI tools like ChatGPT to increase productivity and stay competitive in the marketplace. Steve shares his insights on how AI can revolutionise content creation, social media management, and brainstorming processes within a business. He emphasises the need for staff to embrace AI technology to enhance their

Apr 18, 2024 • 14:41

SYS 168: Breaking Free: How to Stop Sabotaging Your Success

SYS 168: Breaking Free: How to Stop Sabotaging Your Success

🎙 This episode delves into the power of the mind and how our beliefs and conditioning influence our behaviours and, ultimately, our success in business and life.  Drawing from his background in neurology and psychiatry, Steve discusses the importance of changing our beliefs to achieve our goals. He emphasises the role of creating systems in business to free up time and increase efficiency.  Through personal experiences and insights from coaching programs, Steve explores the impact of mindset on

Apr 11, 2024 • 39:08

SYS 167: Mastering Asynchronous Communications: The Secret to 10x Business Productivity

SYS 167: Mastering Asynchronous Communications: The Secret to 10x Business Productivity

🎙 In this podcast episode, Dr. Steve Day discusses the detrimental effects of interruptions on productivity and introduces the concept of asynchronous communication as a solution.  Drawing from personal experiences and scientific studies, he emphasises the importance of implementing effective communication policies within businesses to minimise interruptions and enhance productivity.  Steve shares practical strategies, such as using task-based communication, video communication, and designated

Apr 4, 2024 • 22:12

SYS 166: Building Your Systems Dream Team: Roles, Responsibilities and Accountability

SYS 166: Building Your Systems Dream Team: Roles, Responsibilities and Accountability

🎙 This episode discusses the importance of systemising a business and the key roles needed to make it successful. Dr. Steve Day emphasises the role of the business owner in driving the systemisation process and building the right team around them.  He highlights the need for a systems implementer to capture and manage tasks, procedures, and projects and a systems assistant to support the documentation and refining of the systems.  The episode also touches on the significance of allocating resou

Mar 28, 2024 • 18:33

SYS 165: The Art of Leveraging Podcast Guest Appearances to Grow Your Business - Interview with Jim James, Host of The UnNoticed Entrepreneur Podcast

SYS 165: The Art of Leveraging Podcast Guest Appearances to Grow Your Business - Interview with Jim James, Host of The UnNoticed Entrepreneur Podcast

🎙 In this episode, Steve Day is joined by international entrepreneur and podcast host Jim James. They discuss why entrepreneurs should consider alternatives to starting their podcasts and how to leverage the platform effectively.  Jim shares insights on why not every entrepreneur should start a podcast, emphasising the importance of considering statistics and practicality.  Tune in to learn how to scale your business without the need to launch a podcast.   KEY TAKEAWAYS 💡 Starting a podcast as

Mar 21, 2024 • 46:21

SYS 164: Encouraging Innovation: Fostering a Culture of Continual Improvement in Small Businesses

SYS 164: Encouraging Innovation: Fostering a Culture of Continual Improvement in Small Businesses

🎙 In this episode, Steve Day shares a celebratory moment within his business where a staff member presented a process improvement idea. The episode delves into the importance of creating a culture of continual improvement within small businesses.  Steve highlights the five key elements necessary for fostering this culture: values, tools, knowledge, opportunity, and confidence. Through a detailed breakdown, he explains how having the right values, providing the necessary tools and knowledge, off

Mar 14, 2024 • 27:30

SYS 163: Pro Tips for Calendar & Task Management to Optimize Your Productivity

SYS 163: Pro Tips for Calendar & Task Management to Optimize Your Productivity

🎙 In this episode, Dr. Steve Day discusses how he creates effective time management using Google Calendar and Google Tasks. With a focus on practicality and simplicity, Steve shares personal experiences and insights on maximising productivity and organisation through these tools.  By emphasising the importance of structuring one's day, blocking out time for deep work, and integrating tasks seamlessly into the calendar, Steve provides a comprehensive guide to optimising time management strategie

Mar 7, 2024 • 31:44

SYS 162: Fire with Confidence: Using Google's Audit Feature to Make Informed HR Decisions

SYS 162: Fire with Confidence: Using Google's Audit Feature to Make Informed HR Decisions

🎙 In this episode, Dr. Steve Day delves into the challenging task of firing a staff member, acknowledging the emotional weight and consequences involved.  Drawing from personal experiences, Steve reflects on the importance of being certain when making such decisions. He shares insights on utilising features within Google to gather evidence in misconduct cases, offering practical tips and step-by-step instructions.   KEY TAKEAWAYS 💡 Firing staff is challenging: Steve emphasises the difficulty o

Feb 29, 2024 • 17:44

SYS 161: Prioritizing Systems to Achieve Both Time and Financial Freedom

SYS 161: Prioritizing Systems to Achieve Both Time and Financial Freedom

🎙 In this episode, Dr. Steve Day discusses the importance of prioritising systems creation in business. He shares conversations he had with clients who were struggling to find the time to create systems and were procrastinating on the process.  Steve emphasises the long-term benefits of having a systemised business. He highlights the power of saying “No” to non-essential tasks and focusing on building systems that will ultimately lead to greater success and freedom.  He also shares his personal

Feb 22, 2024 • 13:29

SYS 160: Productivity Lessons: Making the Most of Limited Time Through Effective Time Management

SYS 160: Productivity Lessons: Making the Most of Limited Time Through Effective Time Management

🎙 Dr. Steve Day reflects on the challenges of balancing work and personal life when unexpected events, such as a sick child, disrupt our plans. He shares his experience of adjusting his schedule and prioritising his time to accommodate his son's needs while still managing his business responsibilities.  Steve emphasises the importance of time blocking and being disciplined in allocating specific periods for work and personal activities. He also discusses the value of making time for activities

Feb 15, 2024 • 16:47

SYS 159: Overcoming Fear of Remote Work: When to Hire Your First Virtual Assistant

SYS 159: Overcoming Fear of Remote Work: When to Hire Your First Virtual Assistant

🎙 In this episode, Dr. Steve Day discusses the common question of when to hire your first assistant or virtual assistant. He addresses the fears and reservations that often arise when considering this step, whether you are a solopreneur or an established business with an in-house team.  Steve shares his insights and experiences from helping numerous business owners overcome these barriers and embrace the benefits of working with remote workers. He also offers practical advice on preparing for t

Feb 8, 2024 • 21:13

SYS 158: Empowering Women in Business: The Power of Community - Insights from Kolleen Chesley, CEO of LeadHERship Global

SYS 158: Empowering Women in Business: The Power of Community - Insights from Kolleen Chesley, CEO of LeadHERship Global

🎙 Dr. Steve Day interviews Kolleen Chesley, the CEO of LeadHERship Global and founder of Powerful Women of the Gulf Coast. Kolleen shares her personal journey and reveals her deep-rooted passion for supporting women in business.  They discuss the challenges women face in business, including the struggle to quantify their worth and the pressure of societal expectations. She also shares her favourite apps, Harmony and Curable, which have helped her with meditation and overcoming chronic pain.  Th

Feb 1, 2024 • 41:23

SYS 157: Scaling Through Acquisition: Mindset Shift From 'Doer' To 'Investor' - Interview with Julie Wilkinson, Founder of Wilkinson Accounting Solutions

SYS 157: Scaling Through Acquisition: Mindset Shift From 'Doer' To 'Investor' - Interview with Julie Wilkinson, Founder of Wilkinson Accounting Solutions

🎙 Dr. Steve Day interviews Julie Wilkinson, an expert in mergers and acquisitions. Julie shares her background as a chartered management accountant and explains how she started her own company, Wilkinson Accounting Solutions.  They discuss the importance of implementing corporate structure and governance in small businesses, as well as the benefits of planning for an exit strategy from the start.  Julie emphasises the need for systems, processes, controls, and a strong management team to suppor

Jan 25, 2024 • 38:59

SYS 156: Overcoming Fear and Self-Doubt to Achieve True Business Success - Interview with Luana Ribeira, Founder of Dauntless PR

SYS 156: Overcoming Fear and Self-Doubt to Achieve True Business Success - Interview with Luana Ribeira, Founder of Dauntless PR

...

Jan 18, 2024 • 55:02

SYS 155: Amplifying Content Creation: Deep Dive Into CastMagic- The AI Content Repurposing App

SYS 155: Amplifying Content Creation: Deep Dive Into CastMagic- The AI Content Repurposing App

🎙 In this episode, Dr Steve Day introduces an innovative app called Cast Magic that utilises AI technology to streamline content creation and repurposing. He shares his personal experience using AI to enhance various aspects of his business, including marketing, content writing, communication with clients, and recruitment processes.  Steve highlights the ease of use and powerful features of Cast Magic, which eliminates the need for extensive AI knowledge and expertise and also provides a detail

Jan 11, 2024 • 25:38

SYS 154 - From Chaos to Clarity - How Perfect Process Pipelines Transformed My Business Operations

SYS 154 - From Chaos to Clarity - How Perfect Process Pipelines Transformed My Business Operations

🎙 Dr Steve Day introduces the concept of turning process maps into actionable projects that can be delegated and managed effectively. He explains how process mapping can be used to create a reliable and consistent workflow in a business, allowing tasks to be handed over without the need for micromanagement.  Steve emphasises the importance of using standardised techniques, such as BPMN, to ensure clarity and understanding across the team. He also shares the Perfect Process Pipelines methodology

Jan 4, 2024 • 35:16

SYS 153 - My Journey to Maximizing Profitability Using the Core Revenue Flow Framework

SYS 153 - My Journey to Maximizing Profitability Using the Core Revenue Flow Framework

🎙 Dr. Steve Day introduces the concept of the Core Revenue Flow, a tool he uses to help businesses visualise how they generate money and identify areas that need attention. He explains the different stages of the client journey, from creating awareness to delivering the service and getting repeat business.  Steve emphasises the importance of systemising these processes to create a business that can scale without the owner's constant involvement.  He provides a downloadable template and walks li

Dec 28, 2023 • 41:27

SYS 152: Turning Crisis into Success - Achieving Location and Time Freedom To Support My Family, The Expat Property Story Interview

SYS 152: Turning Crisis into Success - Achieving Location and Time Freedom To Support My Family, The Expat Property Story Interview

🎙 Steve Day shares his journey and the reasons behind his passion for systemization and remote working. He discusses the challenges he faced when he moved to Stockholm and had to figure out how to support his UK property portfolio from a distance.  Driven by the desire to have more time with his family and live a location-independent lifestyle, he delves into the creation of his DIDACT Framework, which solves the problems he encountered when working with virtual assistants.  He emphasizes the i

Dec 21, 2023 • 44:15

SYS 151 : The Strategic Delegation Playbook - Crystal Clear Policies - Structured Meetings and Collaborative Frameworks, The Ultimate FD Interview with Josh Keegan

SYS 151 : The Strategic Delegation Playbook - Crystal Clear Policies - Structured Meetings and Collaborative Frameworks, The Ultimate FD Interview with Josh Keegan

🎙 Steve shares his insights on working with virtual teams and the power of effective delegation. He discusses the common misconceptions about virtual assistants and highlights the potential for remote teams to take on more prominent roles within a business.  Steve also shares success stories from his clients who have built high-performing virtual teams, emphasising the financial benefits and increased scalability that come with leveraging remote talent. He provides practical strategies for buil

Dec 14, 2023 • 56:32

SYS 150: Lead Generation on Autopilot. Agency vs Inhouse - and the winner is... - System Driven Marketer Podcast Special with Jane Bayler, The Smart Connector

SYS 150: Lead Generation on Autopilot. Agency vs Inhouse - and the winner is... - System Driven Marketer Podcast Special with Jane Bayler, The Smart Connector

🎙 In this episode of the podcast, Dr. Steve Day and Jane Baylor discuss the topic of call setting and lead generation. They approach this topic from different perspectives and share their experiences and insights on creating a call-setting system, including the pros and cons of using agencies, the concept of the core revenue flow, and how it can help business owners make a scalable and profitable business.  Overall, this episode provides valuable insights into the world of call setting and offe

Dec 7, 2023 • 53:27

SYS 149: When I Stopped Micromanaging, It Was This System That Made My Team Even More Productive

SYS 149: When I Stopped Micromanaging, It Was This System That Made My Team Even More Productive

🎙 Steve discusses the challenge of projects not progressing without his involvement and the frustration of having to micromanage and spoon-feed his team. He shares a personal experience where a project stagnated because he didn't provide clear direction and a formalized plan.  Steve emphasizes the importance of creating a vision board for projects, aligning them with company goals, and outlining the desired outcome. By empowering the team to push back and ask for the necessary information, proj

Nov 30, 2023 • 16:12

SYS 148: On Systemizing, Scaling, and Selling: Creating A Lasting Culture of Success in Business - Interview with Joe Davies, Co-founder of Host So Simple

SYS 148: On Systemizing, Scaling, and Selling: Creating A Lasting Culture of Success in Business - Interview with Joe Davies, Co-founder of Host So Simple

🎙 In this episode, Dr. Steve Day interviews Joe Davies, co-founder of 'Host So Simple', a short-term holiday let management company.  Joe shares his journey of starting and growing his business, emphasising the importance of systemising service accommodation businesses.  He discusses the challenges they faced, such as being overwhelmed with tasks and lacking structure, and how they overcame them by creating a comprehensive list of processes and hiring virtual assistants from the Philippines.  J

Nov 23, 2023 • 56:39

SYS 147: Sleep Your Way to Business Success and Improved Productivity  - Interview with Riley Jarvis, Founder of The Sleep Consultant

SYS 147: Sleep Your Way to Business Success and Improved Productivity - Interview with Riley Jarvis, Founder of The Sleep Consultant

🎙 In this episode of Systemize Your Success, host Dr. Steve Day interviews Riley Jarvis, the CEO and founder of The Sleep Consultant. They delve into the importance of improving sleep for entrepreneurs and the benefits it can have on their performance and overall well-being. Riley shares his expertise on how to optimize sleep, including tips such as creating a sleep-friendly environment, reducing exposure to blue light, and aligning sleep patterns with individual chronobiology. They discuss the

Nov 16, 2023 • 29:37

SYS 146: My Systemized Method for Hiring a Social Media/Marketing Manager

SYS 146: My Systemized Method for Hiring a Social Media/Marketing Manager

🎙 In this episode of the Systemize Your Success Podcast, Dr. Steve Day discusses the process of hiring a social media or marketing manager. He shares his insights on when to hire, how to structure the role, and the mistakes he has made in the past. Dr Day emphasizes the importance of having the capacity to manage and nurture the new hire, as well as ensuring a good match of values. He also explores the option of hiring a jack-of-all-trades versus a marketing strategist and the benefits of train

Nov 9, 2023 • 27:35

SYS 145: How We Leverage AI Apps and Virtual Assistants to Put Our Content Creation on Autopilot

SYS 145: How We Leverage AI Apps and Virtual Assistants to Put Our Content Creation on Autopilot

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day shares his system for turning his podcast into multiple streams of content across various channels, all without his direct involvement. He discusses the apps, AI, and frameworks he has created to maximize the impact of his content with minimal effort. Dr. Day emphasizes the importance of producing consistent and valuable content, and he shares his strategies for generating ideas and repurposing content effectively. Listener

Nov 2, 2023 • 31:48

SYS 144: Our Proven Management Toolkit is the Secret to why our Virtual Assistants Stick Around for the Long-term (average 36 months and counting!)

SYS 144: Our Proven Management Toolkit is the Secret to why our Virtual Assistants Stick Around for the Long-term (average 36 months and counting!)

🎙In this episode, Dr Steve Day discusses the importance of effective staff management in small businesses. Drawing from personal experiences and mistakes made in the past, he shares seven essential tools from the Staff Management Toolkit. These tools include the Welcome Meeting, 121 Meetings, Probationary Reviews, Employee Private Records, Monthly Task Board Reviews, Periodic Performance Reviews, and the giving Feedback model.  Steve emphasizes the significance of consistent and structured mana

Oct 24, 2023 • 24:00

SYS 143: Improving The Performance of our Virtual Assistants Using The Unified Task Matrix - Total Control and Visibility

SYS 143: Improving The Performance of our Virtual Assistants Using The Unified Task Matrix - Total Control and Visibility

🎙 Steve explores the concept of the unified task matrix and how it can be used to improve delegation management and teamwork within a business. He explains how this framework allows for effective delegation of work, clear communication with the team, and complete visibility of all tasks and projects.  Steve emphasises the importance of gradually assigning tasks to new team members to avoid overwhelming them and provides insights on monitoring and optimising workload capacity.  By implementing t

Oct 19, 2023 • 24:05

From Cleaning Toilets to Running a Property Empire: Orion Rodgers' Six-Month Business Transformation Leveraging Systems and Virtual Assistants, Founder of Coast & Host Vacation Rentals

From Cleaning Toilets to Running a Property Empire: Orion Rodgers' Six-Month Business Transformation Leveraging Systems and Virtual Assistants, Founder of Coast & Host Vacation Rentals

DESCRIPTION  🎙 Dr. Steve Day sits down with the remarkable Orion Rogers, a seasoned entrepreneur who took his service accommodation business from overwhelming chaos to astonishing success.  Orion and his wife embarked on their business journey in Canada, initially shouldering the weight of every task. However, through the art of systemization, smart task outsourcing, and assembling a stellar team, they unlocked the freedom and success they had always craved.  Orion's incredible journey showcase

Oct 11, 2023 • 50:41

SYS 141: Leading a Global Team and Understanding Different Cultures - Interview with George Verdis, London Executive

SYS 141: Leading a Global Team and Understanding Different Cultures - Interview with George Verdis, London Executive

🎙 Steve is joined by Georges Verdis and his operations manager, Grace, based in the Philippines. Georges shares his experience of transitioning from a purely UK-based team to incorporating remote workers from the Philippines. With the help of Steve, Georges successfully systemized his team and hired Grace as his replacement office manager. The episode explores the reasons behind the success of working with overseas workers, including the high quality of work and the cultural values of loyalty a

Oct 4, 2023 • 1:19:19

SYS 140: My Step-by-Step Guide to Onboarding Staff for Long-Term Success in Your Business

SYS 140: My Step-by-Step Guide to Onboarding Staff for Long-Term Success in Your Business

🎙 Steve shares his personal experience of hiring his first assistant and the mistakes he made during the onboarding process. He emphasises the importance of having a well-structured onboarding process to make new hires feel welcomed and prepared to start working effectively. Outlines the steps they take in their onboarding process, including crafting a welcome email, setting up company email accounts and adding new hires to necessary apps, providing training materials, scheduling a welcome meet

Sep 27, 2023 • 21:16

SYS 139: The Interview Questions We Use To Find The Ideal Team Player (Inspired by Patrick Lencioni)

SYS 139: The Interview Questions We Use To Find The Ideal Team Player (Inspired by Patrick Lencioni)

🎙 Steve discusses the challenge of finding the ideal team player for your business. He shares a resource from tablegroup.com that provides interview questions to help identify individuals who are humble, hungry, and smart. Highlights the importance of finding team members who are self-motivated, diligent, and aware of their impact on others. Steve explores questions that reveal a candidate's ability to work well in a team, handle difficult situations, and demonstrate self-awareness. Emphasizes

Sep 20, 2023 • 21:14

SYS 138: I Believe The Secret to Systemizing Your Business is to Hire a Virtual Assistant, Period! Here's why...

SYS 138: I Believe The Secret to Systemizing Your Business is to Hire a Virtual Assistant, Period! Here's why...

🎙 Join Steve as he discusses the importance of hiring an assistant to help with systemization and documentation in your business. He shares his experience of being overwhelmed by creating systems independently and explains how having an assistant can free up time and headspace to focus on high-value work. Steve emphasizes that hiring an assistant early on or supporting your existing team with an assistant can increase efficiency, cost savings, and the ability to delegate tasks effectively. He h

Sep 13, 2023 • 12:57

SYS 137: Everything I've learned from hiring over 160 Filipino Virtual Assistants (PART 2)

SYS 137: Everything I've learned from hiring over 160 Filipino Virtual Assistants (PART 2)

🎙 Steve continues his exploration of effective recruitment strategies in this episode. He emphasizes the importance of narrowing down the pool of applicants to find the right fit for the job, sharing his systematic approach to analyzing and grading applicants based on their responses to specific questions and test tasks. He streamlines the recruitment process by utilizing video interviews and objective grading criteria and ensures that only the most qualified candidates move forward.This episod

Sep 6, 2023 • 22:25

SYS 136: Everything I've learned from hiring over 160 Filipino Virtual Assistants (PART 1)

SYS 136: Everything I've learned from hiring over 160 Filipino Virtual Assistants (PART 1)

🎙 Steve takes a deep dive into the world of recruitment, unveiling his battle-tested strategy for enlisting top-tier talent that perfectly aligns with your business. With insights honed from handpicking over 160 virtual assistants, Steve underscores the vitality of values-driven hiring and crafting an attention-grabbing job advert. Discover the art of spotlighting the candidate's gains by showcasing your company's mission and principles, thus infusing purpose into the role. Steve further unpack

Aug 30, 2023 • 50:32

SYS 135: Time Mastery - Unveiling a Game Changing Approach to Rapidly Delegating Tasks in Your Business

SYS 135: Time Mastery - Unveiling a Game Changing Approach to Rapidly Delegating Tasks in Your Business

🎙 Steve introduces the RED method, a simple yet powerful technique for documenting tasks in your business without taking up any extra time. By following the RED method, entrepreneurs can effectively delegate tasks and create robust systems for their businesses.   KEY TAKEAWAYS 💡 The RED method is a simple and powerful technique for documenting tasks in your business without taking up extra time. 💡 The first step in the RED method is to hit record using a screen capture app, such as ScreenPal

Aug 23, 2023 • 31:16

SYS 134: Hack Your Success - The Personal Systemisation Plan for Effective Task Delegation, Organisation and Automation

SYS 134: Hack Your Success - The Personal Systemisation Plan for Effective Task Delegation, Organisation and Automation

🎙 In this episode, Steve continues the conversation on the personal systemization plan and provides tips and tricks on how to effectively use that information in your business. He discusses the importance of prioritizing tasks using an impact effort matrix, which visually helps determine which tasks should be delegated or automated first. Steve also looks at how to use the personal systemization plan to create a task matrix, which provides total visibility and control over recurring tasks in y

Aug 16, 2023 • 18:18

SYS 133: Exponentially Growth by Removing Yourself: Crafting a Personal Systemisation Plan For Success

SYS 133: Exponentially Growth by Removing Yourself: Crafting a Personal Systemisation Plan For Success

🎙 Steve begins his series by taking you through the methods he has developed over the past 20 years in systemising his businesses by explaining the nature of a Unified Operations System and how you can make a plan to drive your business toward success while freeing your own time.  KEY TAKEAWAYS 💡 The first step is to detail your high-value work from your repetitive work that can be automated and delegated, how complicated that systemisation will be, and the benefits its completion will achieve

Aug 9, 2023 • 16:13

SYS 132: Should You Avoid AI and Automation And Focus on Delivering High-Quality Work ?

SYS 132: Should You Avoid AI and Automation And Focus on Delivering High-Quality Work ?

🎙 Steve talks about the current AI and automation techniques available, the lure of new applications and technology, and how they can distract you from getting your work done, getting your clients served and making your business successful. Your business still needs people and systems to function effectively. KEY TAKEAWAYS 💡 Despite the opportunities that automation can offer, many small businesses do not need to sacrifice the time needed in integration to the detriment of their core business.

Aug 2, 2023 • 22:00

SYS 131: Behind the Scenes - The Real Reasons Why Key Performance Indicators (KPIs) Matter In Your Business

SYS 131: Behind the Scenes - The Real Reasons Why Key Performance Indicators (KPIs) Matter In Your Business

🎙 This episode details the real reasons why Key Performance Indicators (KPIs) are essential in your business, and they are probably not the reasons you would expect. Steve reveals his experiences with Key Performance Indicators (KPIs) and how he has decided to take action and put some sturdy and accessible measurables in place.  KEY TAKEAWAYS  💡 It is challenging to celebrate successes when they are not made evident by tracking KPIs. 💡 If your staff are tracking their progress, they will be m

Jul 26, 2023 • 16:12

SYS 130: Unlocking Staff Potential - Simple Techniques For Professional Development

SYS 130: Unlocking Staff Potential - Simple Techniques For Professional Development

🎙 Steve introduces a simple technique that will help you improve your staff's expertise and competence, bringing value back into your business while acknowledging that people make mistakes, can learn beyond them and ensure that they don’t happen again with your entire team.  KEY TAKEAWAYS 💡 Turn your staff's weakness, failure or lack of understanding into a strength by having them create a short presentation about the subject or task to share everything they could need to know and learn with t

Jul 19, 2023 • 10:44

SYS 129: How to Run a Physical Business Remotely: Insights from a Sailor Entrepreneur - Interview with Pantelis Zirinis, CEO of It's All Greek To Me

SYS 129: How to Run a Physical Business Remotely: Insights from a Sailor Entrepreneur - Interview with Pantelis Zirinis, CEO of It's All Greek To Me

🎙 Pantelis Zirinis is the ultimate remote businessman. He spends most of his time sailing the oceans while maintaining a busy entrepreneurial lifestyle as CEO of It’s All Greek To Me, a restaurant and souvlaki bar serving authentic Greek food in Paddington, London.Steve and Pantelis talk about how even the most ‘brick and mortar’ of businesses can be run effectively, remotely.   KEY TAKEAWAYS 💡 Pantelis works two days a week, during which he gets in touch with his 16-member team and deals with

Jul 12, 2023 • 43:44

SYS 128: Create a Culture of Continual Improvement

SYS 128: Create a Culture of Continual Improvement

🎙 Steve explains how you can achieve much-improved organisation, visibility and control over your business using a Task Management System correctly. How can we empower our team to consistently maintain and improve their tasks and create a culture of continual improvement using systemisation? Steve details the eight elements of the Task Board Management System to utilise to achieve this.  KEY TAKEAWAYS 💡 The Task Board Management System comprises four daily and four weekly tasks that will help

Jul 6, 2023 • 23:30

SYS 127: Enhancing Team Collaboration, Communication and Productivity: The Benefits of Video Integration in Your Small Business

SYS 127: Enhancing Team Collaboration, Communication and Productivity: The Benefits of Video Integration in Your Small Business

🎙 In this episode, Steve reveals why video is the number one productivity hack in his business and the seven compelling reasons why you should consider adopting it for your organisation too. Gain benefits in productivity, efficiency, time-saving, training, communication and marketing by embracing the advantages of video. KEY TAKEAWAYS 💡 Video can fully depict a task in as much detail as a live demonstration. When tackling problems, you can get far more information on a recording than you can w

Jun 28, 2023 • 20:23

SYS 126: The Holy Trinity of Company Meetings: Optimizing Effective Communication, Collaboration, and Results

SYS 126: The Holy Trinity of Company Meetings: Optimizing Effective Communication, Collaboration, and Results

🎙Find out three essential meetings to balance cadence, focus, length and discipline in meetings and also to be available for questions without opening yourself up to constant interruptions of your time. Using these methods you can build much more efficiency into the running of your business and increase the trust and teamwork of your staff.     KEY TAKEAWAYS 💡The Daily Standup meeting is the hub of the business, it allows you to be able to know what your team is doing daily, help them with ch

Jun 21, 2023 • 12:30

SYS 125: AI-Powered Meeting Note-Taking Apps: Are They Worth the Investment?

SYS 125: AI-Powered Meeting Note-Taking Apps: Are They Worth the Investment?

🎙 Steve talks about AI meeting Note-Taking Apps and if they are worth investing in, their capabilities, and his first impressions of having used them regularly now for a few months. Steve has been using Read.ai but has also familiarised himself with Otto.ai, and today, he will be giving you an overview of these two apps.  KEY TAKEAWAYS  💡 The Read.ai app records the live Zoom meeting included within the initial plan regardless of what device the meeting is being held on. Otto.ai does not have

Jun 14, 2023 • 9:58

SYS 124: Saying Goodbye to WordPress LMS after 6 Years and Embracing a New Platform: Our Journey and Lessons Learned

SYS 124: Saying Goodbye to WordPress LMS after 6 Years and Embracing a New Platform: Our Journey and Lessons Learned

🎙 Many entrepreneurs struggle with the decision to use WordPress LMS (Learning Management System) or choose a standalone system. Steve details his decision and experiences so you can make a more informed choice if needed. KEY TAKEAWAYS  💡 Learning Management System (LMS) allow you to create and run online courses and consolidate all client-facing content. There are many available to choose from, ranging from complex and technical to simple and limited.   💡 Cost is a factor, and WordPress with

Jun 7, 2023 • 16:47

SYS 123: Maximizing Business Potential by Outsourcing: How I Developed my Admin Virtual Assistant into a Certified Trainer

SYS 123: Maximizing Business Potential by Outsourcing: How I Developed my Admin Virtual Assistant into a Certified Trainer

🎙 In this episode, Steve shares a huge milestone that he has just reached in his business. As business owners, we often feel that only we can provide the product that makes our business unique and have the expertise to pass on the wisdom to our clients that they need. The potential to upscale is limited as we are only a single unit.  Steve has finally solved this problem by transforming his Virtual Assistant, JJ, into a Certified Trainer and is here to share how.  KEY TAKEAWAYS  💡 The expansio

May 31, 2023 • 17:37

SYS 122: Protecting Your Kids on Android and iOS Devices: Tips and Tricks

SYS 122: Protecting Your Kids on Android and iOS Devices: Tips and Tricks

🎙 Here’s one for the Mums and Dads on how to keep your kids safe from the more base content of the internet while they are glued to their electronic devices. Steve has some clever tips to ease your worries, whether they use Android or iOS devices like iPad or iPhones.  KEY TAKEAWAYS  💡 On iPad, switch on Guided Access, available in Settings under Accessibility. This option will lock your child's access to the single app you allowed them to use and nothing else. 💡 YouTube Kids is an app and we

May 24, 2023 • 18:49

SYS 121: The Quick and Easy Guide to Ethically Recreating Top Influencers' Marketing Funnels Using AI Tools (and a few cool tricks!)

SYS 121: The Quick and Easy Guide to Ethically Recreating Top Influencers' Marketing Funnels Using AI Tools (and a few cool tricks!)

🎙 Steve describes a process that anyone can use, including your Virtual Assistant, to allow you to emulate any marketing funnel, including any webpage, email and copywriting, without needing any technical or marketing expertise. It combines some cheeky tricks to simulate your favourite influencer’s methods, utilising groundbreaking, clever AI tools. KEY TAKEAWAYS  💡 Capture an entire landing page as a PDF using a browser plug-in called GoFullPage, allowing you to zoom in and out effectively an

May 17, 2023 • 24:38

SYS 120: Winning Marketing Strategies: How to Stand Out, Attract Customers and Grow Your Business - Interview with Chantal Cornelius, Founder of Appletree Marketing

SYS 120: Winning Marketing Strategies: How to Stand Out, Attract Customers and Grow Your Business - Interview with Chantal Cornelius, Founder of Appletree Marketing

🎙 Steve talks to author, CEO and Marketing Consultant Chantal Cornelius, who set up Appletree Marketing in 2000 and has helped hundreds of coaches, consultants and speakers grow their businesses. She has authored two books on marketing and business survival and is the Marketing Director and Vice President of the Professional Speaking Association (UK). She’s currently writing her third book about the emotions behind buying decisions. Steve and Chantal discuss her latest book, the emotional reaso

May 10, 2023 • 45:00

SYS 119: Streamlining Video Editing: Our Experience Using an AI Video Editing App for Short Clips

SYS 119: Streamlining Video Editing: Our Experience Using an AI Video Editing App for Short Clips

🎙 Steve shares his experience using an AI video editing app to repurpose his long-form podcast videos on Instagram, TikTok, Reels and other social media. Find out how Vidyo.ai fared when maximising the use of recorded media to create short clips.  KEY TAKEAWAYS  💡 It has traditionally taken quite a lot of manual editing time to chop up a long video into usable short clips. 💡 Short clips are required for apps like TikTok and Reels as the run time permitted is curtailed to short 1 to 2-minute v

May 3, 2023 • 14:23

SYS 118: From Business Owner to Business Leader: Strategies for Succession Planning - Interview with Dr Rachael Coates, Founder of UNA Nannies

SYS 118: From Business Owner to Business Leader: Strategies for Succession Planning - Interview with Dr Rachael Coates, Founder of UNA Nannies

🎙 In this episode, Steve interviews his long-time client Dr Rachael Coates, Surgeon, Entrepreneur, Author and Founder of UNA Nannies, to gain insight on making the most of your time by considering the way you work, who you work with and the systems you use.  Rachael is a full-time Surgeon but also runs businesses parallel to this in property and healthcare and now a busy childcare sourcing agency, UNA Nannies. She talks to Steve about how she created her businesses, her development of UNA Nanni

Apr 26, 2023 • 39:08

SYS 117: Revolutionize Your Client Comms: Top Reasons to Get a WhatsApp Business Account

SYS 117: Revolutionize Your Client Comms: Top Reasons to Get a WhatsApp Business Account

🎙 In this episode, Steve explains why you should use a WhatsApp Business Account, what you need to know, and what mistakes to avoid when you get started. Many people use personal WhatsApp accounts and miss out on the advantages of WhatsApp Business.  KEY TAKEAWAYS  💡 Using your personal WhatsApp account for business can get confusing and messy and appear unprofessional.  💡 To avoid sharing your personal phone number, create a new virtual number to set up your WhatsApp Business. This virtual n

Apr 19, 2023 • 16:40

SYS 116: Mastering the Art of Effective Communication - Interview with Steve Bustin

SYS 116: Mastering the Art of Effective Communication - Interview with Steve Bustin

🎙 Steve Day’s guest today, Steve Bustin, is all about communication, from the stage, in the media and online. He is an award-winning professional speaker, named UK Speaker of the Year in 2015, a public speaking coach and a sought-after event emcee. Previously he ran a PR agency for 11 years after starting his career as a BBC TV & Radio news journalist. He's the author of two books, The Authority Guide to Presenting and Public Speaking and The Authority Guide to PR for Small Business. He has an

Apr 12, 2023 • 37:55

SYS 115: How To Organize Your Business (and yourself!) Using a Task Manager

SYS 115: How To Organize Your Business (and yourself!) Using a Task Manager

🎙 Want to increase efficiency, organise yourself, gain more insight into your staff and what they do with increased visibility, and easily create a plan for setting up systems in your business? This episode highlights the incredible advantages of using a Task Manager to keep all aspects of your business under close accountability without succumbing to micro-management and hours of precious time lost by you.  KEY TAKEAWAYS  💡 When creating task boards for our teams and business, we should also

Apr 5, 2023 • 21:12

SYS 114: Protect Your Business - Backup Essentials and Unlimited Zoom Cloud Storage for Free

SYS 114: Protect Your Business - Backup Essentials and Unlimited Zoom Cloud Storage for Free

🎙Avoid the nightmare of lost data by ensuring you backup your content, data and tasks effectively. Plan for all the disasters that can happen and put your mind at rest with unlimited zoom cloud storage for free! Steve gives you all you need to know to achieve this and provides some of his cautionary tales to incentivise you to start regular backups of your business.  KEY TAKEAWAYS  💡 Save yourself the stress, and back up all your data, including all your task management data. 💡 Zoom allows yo

Mar 29, 2023 • 23:00

SYS 113: Behind The Scenes: How We Decide When to Recruit Staff and What They Should Do (Small Business)

SYS 113: Behind The Scenes: How We Decide When to Recruit Staff and What They Should Do (Small Business)

🎙 In this episode of the Systemize Your Success Podcast, Steve will take us on the behind-the-scenes of how he recruits new staff for his business. When is the right time to hire new people, who should you employ, and what work should you give them?  This hiring process works for all businesses and all types of roles, and getting this right the first time is a massive advantage for any company, big or small, new or established.   KEY TAKEAWAYS  💡 The signs that you may need a new staff in your

Mar 23, 2023 • 31:18

SYS 112: Creating the Perfect Elevator Pitch - Interview with Industry Expert Mike Verret, Founder of Verret & Associates

SYS 112: Creating the Perfect Elevator Pitch - Interview with Industry Expert Mike Verret, Founder of Verret & Associates

🎙 When communicating a product, service, idea, or presenting oneself to a listener, it is best to keep the description simple, concise, comprehendible and relevant. An Elevator Pitch is the industry name for an introduction or opening gambit, your initial conversational selling point during a social or networking engagement. Steve’s guest in this episode, Mike Verret, has spent over 25 years in the brand marketing business, and the hallmark of his career is his ability to understand an audience

Mar 16, 2023 • 40:15

SYS 111: How to Create Strong Passwords and Expert Hacks for Keeping You Safe Online (when working with a team)

SYS 111: How to Create Strong Passwords and Expert Hacks for Keeping You Safe Online (when working with a team)

🎙 If you have sites, data and software that you need to protect, then it is crucial to have strong passwords to circumvent modern decryption and hacking software and prevent anyone from guessing your password. In this episode, Steve will explain why you need to perfect your passwords and how to do it and pass on some practical and simple advice on password creation.  KEY TAKEAWAYS  💡 Remembering multiple passwords for various apps and sites can be a nightmare; writing and listing all of them d

Mar 9, 2023 • 17:21

SYS 110: Step Beyond Your Expertise and Build A Better Business – An Inspiring Interview with William Buist, Author of Intentional Mastery

SYS 110: Step Beyond Your Expertise and Build A Better Business – An Inspiring Interview with William Buist, Author of Intentional Mastery

🎙 Steve interviews William Buist, speaker, business mentor and author of “Intentional Mastery: Step Beyond Your Expertise and Build a Better Business”. He is a keen photographer, walker and skier. William enables business owners to become the masters of their markets, operate more effectively, and stand out from all their competitors. William has been running his business for 20 years. He has a lot of insight into finding the right clients for your business and effectively utilising your skill

Mar 2, 2023 • 42:41

SYS 109: Costs and Benefits of Taking Real Time Off as a Business Owner

SYS 109: Costs and Benefits of Taking Real Time Off as a Business Owner

🎙 Steve reflects on the time off taken over the Christmas period and pinpoints the benefits and the cost of downtime. He consults his staff on what vacation means to them and shares his feelings on the eighteen days off work he took.  KEY TAKEAWAYS  💡 Even if you take time off, as business owners, some form of communication is typically left open to troubleshoot or provide decisions, especially during extended periods.   💡 The lead-up to time off can often be busier because of tasks required

Feb 23, 2023 • 21:23

SYS 108: Maintaining Your Team's Values, Culture, And Purpose As You Scale Your Business - Interview With Daniel Viduya, Head of Growth, Support Zebra

SYS 108: Maintaining Your Team's Values, Culture, And Purpose As You Scale Your Business - Interview With Daniel Viduya, Head of Growth, Support Zebra

🎙 Steve interviews Daniel Viduya. As an adolescent, sleeping on park benches and eating out of trash bins was the norm for Daniel, who learned the importance of hard work and determination while growing up with hardships in the Philippines. Now living in Mexico, Daniel has mastered the art of Customer Service and Sales for over a decade. For years he worked under sweatshop-like conditions in call centres and is passionate about educating brands on how to scale high-performing teams in both an e

Feb 16, 2023 • 53:55

SYS 107: Team Building Activities for your Remote Team - With Georges Verdis

SYS 107: Team Building Activities for your Remote Team - With Georges Verdis

🎙 In this episode, Steve interviews one of his clients, London Estate Agent Georges Verdis, who has reduced his workweek of 50-plus hours to approximately 10 hours, leaving him more time to spend with his friends and family. As a true example of how to Systemize Your Success, Georges operates his remote team to facilitate his newfound freedom and is here to talk to Steve about creating bonding and celebratory experiences for your team that can make all the difference to their working dynamic. K

Feb 9, 2023 • 23:28

SYS 106: Using Experienced Virtual Assistants To Accelerate Your Business - Interview With Richard Evans, Founder of Awaken 2 Business And VaVaVoom

SYS 106: Using Experienced Virtual Assistants To Accelerate Your Business - Interview With Richard Evans, Founder of Awaken 2 Business And VaVaVoom

🎙 This episode's guest is Richard Evans, founder of Awaken 2 Business, through which he provides a range of solutions and services to help entrepreneurs and SMEs take their businesses to the next level. And VaVaVoom, a Virtual Assistant company providing skilled personnel sourced from the Philippines to small businesses to help them systemize and free up their spare time.  Steve and Richard discuss the advantages of hiring VAs from The Philippines, the common mistakes made when using a Virtual

Feb 2, 2023 • 46:48

SYS 105: Using Artificial Intelligence to Write Contents For Social Media And Podcasts

SYS 105: Using Artificial Intelligence to Write Contents For Social Media And Podcasts

🎙 In this episode, Steve introduces Apps that completely change how you consider and approach social media and content creation. This astounding breakthrough technology will transform your handling of all online content, from Facebook posts to podcasting. This is a live scripting of a potential podcast episode to demonstrate the abilities of two incredible Artificial Intelligence (AI) apps. Prepare to be amazed as this technology is like the ones you see in sci-fi novels and movies!    KEY TAKE

Jan 26, 2023 • 19:06

SYS 104: Productivity Tip: Create a Culture of Accountability and Continual Improvement in your Team

SYS 104: Productivity Tip: Create a Culture of Accountability and Continual Improvement in your Team

🎙 Steve has a new method of holding company meetings that have had excellent results bringing his team together and keeping them goal-driven and motivated. It also highlights possible changes that can be made to streamline his systems further. Even though he has been utilising this method for only a month, it has been so successful that he will share the details with you in this episode.  KEY TAKEAWAYS  💡 Each week, set aside a portion of your meeting for Value-Based Accountability. Each perso

Jan 19, 2023 • 13:07

SYS 103: How to diversify your portfolio by Investing in online businesses - Interview with Michael Bereslavsky, Founder of Domain Magnate

SYS 103: How to diversify your portfolio by Investing in online businesses - Interview with Michael Bereslavsky, Founder of Domain Magnate

🎙 Steve interviews Michael Bereslavsky, founder of Domain Magnate, a Private Equity firm with a 15-year history of buying, optimizing and selling profitable online businesses. Michael helps sellers exit their businesses quickly and efficiently and allows investors to invest in this new industry of online businesses and revenue websites, with high potential and high returns, through a reputable and experienced firm. Michael also has his podcast, The Domain Magnate Show, through which listeners c

Jan 12, 2023 • 34:33

SYS 102: Increase the value and impact of your existing audio content/ Incredible Interview with Alan Brunton, Founder of Cymatrax

SYS 102: Increase the value and impact of your existing audio content/ Incredible Interview with Alan Brunton, Founder of Cymatrax

🎙 Steve talks to Alan Brunton, the Visionary and Developer of the software platform Cymatrax, which enhances digital audio files to remove frequencies that interfere with the brain’s decision-making function and increases others that improve focus, and energy and reduce stress. It has various applications, including podcasts, music, corporate training, online education, audiobooks, and many others. Cymatrax is already being used in healthcare to treat PTSD and Autism and is aimed at enhancing o

Jan 5, 2023 • 29:17

SYS 101: How to Get Business Grade Features From Your Task Management App Without Paying Business Rates

SYS 101: How to Get Business Grade Features From Your Task Management App Without Paying Business Rates

🎙 In this episode, Steve will share cost-saving tips when using apps for business use. Most apps have a lower cost level of access, often free, for light users, so the service costs can dramatically increase when more business-level software aspects are required. These costs can all add up, especially as you scale up or utilise a large staff team. Keep your outgoings down by using these tips.  KEY TAKEAWAYS  💡 Acquiring access for all your staff members when required can add up to multiple pay

Dec 29, 2022 • 9:07

SYS 100: The Hidden Value of Staff Time Tracking

SYS 100: The Hidden Value of Staff Time Tracking

🎙 Following the previous episode on time tracking (Episode #092), Steve refers to real-life examples of tracking staff's time to demonstrate the advantages of doing this and responds to an online troll who was tempted out from under their internet bridge. Far from being a bind to your staff, time tracking is an efficient way of freeing their time from low-value tasks to more exciting and lucrative jobs which make you more money and keep them happier in your employment.   KEY TAKEAWAYS  💡 Steve

Dec 22, 2022 • 11:01

SYS 099: Using a Virtual Assistant for Organic Social Media Marketing

SYS 099: Using a Virtual Assistant for Organic Social Media Marketing

🎙 Systemize Your Success is in the top 3% of all podcasts globally. A considerable part of that success comes from having a consistent plan and method for getting content published across different Social Media platforms.In this episode, Steve will detail the systems used and how to effectively utilise a Virtual Assistant to ensure that your Organic Social Media Marketing is as widespread and consistently presented as possible.  KEY TAKEAWAYS  💡 Steve produces a podcast recording, and his team

Dec 15, 2022 • 29:58

SYS 098: Business Apps I Can't Live Without: Grammarly Pro

SYS 098: Business Apps I Can't Live Without: Grammarly Pro

🎙 Grammarly is an app designed to monitor your copywriting as you work and make suggestions to grammar, syntax and structure to make your communications and presentations the best they can be. It works across all platforms, including email, Word and Pages, and Social Media. Steve explains how it works and its advantages to your business.  KEY TAKEAWAYS  💡 Grammarly sits on top of all your other apps, software and browsers and watches everything you are writing, making corrective and grammar su

Dec 8, 2022 • 10:44

SYS 097: Transform Your Company's Internal Communication and Collaboration

SYS 097: Transform Your Company's Internal Communication and Collaboration

🎙With text messages, emails, and social media or instant messaging, communication within a company can quickly become complicated and confusing, with decentralised conversations resulting in missed information and time-consuming trawls through apps to keep up with ongoing interactions. Steve is here to show you his method of keeping things simple and easy to follow. KEY TAKEAWAYS 💡 Have a standardised, central place to delegate tasks. In this manner, you can communicate about the task within

Dec 1, 2022 • 15:54

SYS 096: Building a Better Brand to Connect with Your Ideal Clients – with Jane Bayler, The Smart Connector

SYS 096: Building a Better Brand to Connect with Your Ideal Clients – with Jane Bayler, The Smart Connector

🎙 Jane Bayler is a brand and business growth expert. Her Company empowers consultants and experts to stand out for their difference and create relevant, exciting offers. With a 20-year global brand marketing and media history, she grew London's brand identity business from £1m to £6m, quadrupling profits and selling to a US communications group.  Jane is a breast cancer survivor. She is passionate about connection - transforming purpose into passion, creating relevant, engaging offers and attra

Nov 24, 2022 • 1:04:15

SYS 095: Why do you need a Virtual Private Network (VPN)?

SYS 095: Why do you need a Virtual Private Network (VPN)?

🎙Steve explains Virtual Private Networks and how they can prevent you from getting banned on Facebook. They are apps or software on your browser that tricks the internet into thinking you are located somewhere you are not. The advantages of this, aside from keeping your location secret, are numerous.   KEY TAKEAWAYS 💡VPNs encrypt all the data that you send from your device. This is an extra layer of security in countries where a standard level of security is unavailable. 💡Facebook detects yo

Nov 17, 2022 • 9:46

SYS 094: Options, Freedom, Mental Health And Happiness - Interview With Sebastian Schaffer

SYS 094: Options, Freedom, Mental Health And Happiness - Interview With Sebastian Schaffer

🎙This episodes guest is Sebastian Schaffer, founder of Dofollow.io, a company helping Business to Business companies build links on the most desired publications in the world. They build links that not everyone can acquire and which pass through an editorial process to help create long-term measurable growth.  With a demonstrated history of working in the marketing and software development industry, Sebastian has developed strong business development professional skills in Link Building, Search

Nov 10, 2022 • 50:23

SYS 093: How To Use Small Business Apps The Smart Way To Reduce Operational Costs

SYS 093: How To Use Small Business Apps The Smart Way To Reduce Operational Costs

🎙 If you are in business, you will most likely have several apps you use for your daily operation. With the proliferation of functional business apps on the market, paying for all the ones you need for your staff can become complicated and expensive. Steve explains how to get the best out of your business apps to get all the features you need to make your operation run smoothly without ending up paying a fortune for individual licences for each staff member.  KEY TAKEAWAYS  💡 One of the main p

Nov 3, 2022 • 17:40

SYS 092:  Staff Time Tracking - The Good, The Bad and The...

SYS 092: Staff Time Tracking - The Good, The Bad and The...

🎙Is time tracking the right thing to do with your staff? Regardless of whether they are remote or local, what approach should be taken, if at all? Should you be tracking clicks, time, shifts or projects? Steve has tried a number of approaches to this problem and this episode will share with you his experience and successful solutions. KEY TAKEAWAYS 💡Many feel that tracking a staff members time can result in a loss of trust and that the finished project and result is more important that countin

Oct 26, 2022 • 26:25

SYS 091: Behind the Scenes - Live Recording of Us Using That 'Simple Meeting Hack'

SYS 091: Behind the Scenes - Live Recording of Us Using That 'Simple Meeting Hack'

🎙 Following on from the last episode in which Steve informed you how to create a bonded, united remote team that cares about each other and your company’s values with a simple meeting hack, in this episode, he will share the actual meeting itself. With this behind-the-scenes episode, you can see the evidence of how applying simple changes to your weekly meeting can improve communication, relationships and function of your team while ensuring all are pulling towards the same shared goal. KEY TAK

Oct 19, 2022 • 15:51

SYS 090: A Simple Meeting Hack That Insanely Improves Teamwork and Morale (and Profits!)

SYS 090: A Simple Meeting Hack That Insanely Improves Teamwork and Morale (and Profits!)

🎙In this episode, Steve explains how to dramatically increase your morale, teamwork and collaboration amongst your staff, even if you never actually meet each other, other than virtually.This simple hack will ensure that you are all focused on the common goal you work towards as a business and thus increase your productivity and profits.  KEY TAKEAWAYS 💡A daily meeting can increase communication on ongoing tasks and updating but offers no time or opportunity for social interactions that can ca

Oct 19, 2022 • 21:38

SYS 089: Team Management: How To Handle Staff That Aren't Doing Their Job

SYS 089: Team Management: How To Handle Staff That Aren't Doing Their Job

🎙 When a staff member is not doing their job properly, how do we fix the problem without undermining trust in the team and pointing fingers while achieving the desired result of the work being completed in the way you intend? Steve takes an in-depth look at this common problem and explains his company's steps to rectify the situation.KEY TAKEAWAYS 💡 You need to standardise procedures across your business so the expectations of your clients are met consistently. One way to address staff you fee

Oct 12, 2022 • 32:22

SYS 088: The 3 Biggest Outsourcing Mistakes I Made - And How You Can Avoid Them

SYS 088: The 3 Biggest Outsourcing Mistakes I Made - And How You Can Avoid Them

🎙 Steve explains three mistakes he made when he started outsourcing and how they cost him dearly in money, time and opportunities. Listen in as he explains how to avoid these pitfalls, from expensive staff to costly software.KEY TAKEAWAYS💡 Never assume that it is quicker and easier to complete tasks yourself. As a business owner, your time is incredibly valuable, and you are your business’ best employee. 💡 Delegate your low-value tasks to people in your organisation, and dedicate your time to

Oct 5, 2022 • 16:15

SYS 087: How Systems Increase the ROI of Your Star Employees

SYS 087: How Systems Increase the ROI of Your Star Employees

🎙 Do you live in fear of key staff leaving the organisation or feel you cannot promote the best people due to the void they will leave in the main volume of your core work? It could be that the business you created to give you the lifestyle you truly deserve may actually be keeping you trapped. In this episode, Steve will explain how to get more out of your existing team and find and promote the best employees to amplify the great work being done.KEY TAKEAWAYS 💡 Like an orchestra tied togethe

Sep 28, 2022 • 16:20

SYS 086: How To Avoid Wasting Time And Money On Courses Or Coaching Programs

SYS 086: How To Avoid Wasting Time And Money On Courses Or Coaching Programs

🎙 Steve has spent well over £100,000 on courses, training and books and has been running his courses for over six years. During all that time, he has learnt a few lessons, which he will share with you in this episode. Set up this systemised approach to getting the most out of the money spent on courses, books and coaching programs.  KEY TAKEAWAYS  💡 Being able to make the most out of courses, coaching and training require a mindset shift. You have to realise that it does not mean that you have

Sep 21, 2022 • 56:30

SYS 085: Small Business Owner: How To Free Your Time By Relying On Systems And Not People

SYS 085: Small Business Owner: How To Free Your Time By Relying On Systems And Not People

🎙 Steve explains how relying on people can sometimes become a pitfall that slows down your business. By recounting his own early experiences with delegating and the failures of doing so, Steve illustrates how systems can be much more efficient and freeing when used efficiently.KEY TAKEAWAYS💡 Steve did not ask his first assistant to document everything she did while she was working. So when she left, Steve was back to square one, doing all the tasks himself.💡 Get your staff to document each ta

Sep 14, 2022 • 10:19

SYS 084: Small Business Security : How To Safely Share Logins With Your Team

SYS 084: Small Business Security : How To Safely Share Logins With Your Team

In this episode, Steve will explain how to share access with your team as affordably and safely as possible, how to avoid the risks of using software like LastPass, and how to ensure you stay within the General Data Protection Regulation as you do so.   KEY TAKEAWAYS  LastPass is software that allows you to share access with multiple people without sharing a password over the internet, and they also help you organise your access sharing. With multiple software access requirements for one task,

Sep 7, 2022 • 20:57

SYS 083: How This Simple Mindset-Shift Brings Your Small Business to The Next Level.

SYS 083: How This Simple Mindset-Shift Brings Your Small Business to The Next Level.

Steve explains how to automate your systems creation. He will expand on the points you need to focus on to achieve this and how you can make systems improvement a habitual and automatic task in your organisation. This will involve a mindset shift on your part and the development of culture within your team of continuous development and improvement.   KEY TAKEAWAYS  Identify which systems require your team’s attention. Think about what isn’t working in your business right now. Where are the bott

Aug 31, 2022 • 35:18

SYS 082: SOP’s For Small Business : 21 Compelling Reasons Why You Need Standard Operating Procedures

SYS 082: SOP’s For Small Business : 21 Compelling Reasons Why You Need Standard Operating Procedures

Steve details the 21 benefits of having an Operations Manual in your business. Standard Operating Procedures are key to systemisation and are your method to more freedom and flexibility. Even if you have an Operations Manual already, check out this episode to see if there is any way you can improve it to gain all the benefits Steve outlines.    KEY TAKEAWAYS  With SOPs in place, you will retain staff by reducing their stress, reduce reliance on key individuals, simplify handover of procedures o

Aug 24, 2022 • 23:09

SYS 081: Behind The Scenes – Did My Team Cope Without Me?

SYS 081: Behind The Scenes – Did My Team Cope Without Me?

Get the inside story on Steve’s debrief with his team after his seven-day absence from his company. He details what worked and what didn’t, what’s changed as a result of his being away, and what changes will be made in the future. You can use the lessons from this meeting to apply to your business, avoid some of the pitfalls, and learn some of the lessons his team discovered during his absence.   KEY TAKEAWAYS  The fact that things did not go particularly well has resulted in some significant i

Aug 17, 2022 • 30:05

SYS 080: What Tasks Can You Outsource in Your Property Business? Interview With Asset Living CEO, Andy Gaught

SYS 080: What Tasks Can You Outsource in Your Property Business? Interview With Asset Living CEO, Andy Gaught

Steve interviews Andy Gaught, a property investor, mentor and coach who has been running his own property investment business, Asset Living, for the past seven years.   Andy has been interested in technology from an early age, from upgrading computers in his teenage years to studying mechanical engineering at Southampton University. In 2014, after a couple of years working for TV post-production companies, he joined the 2-year Sky TV technology graduate programme. Then, he became a project manag

Aug 10, 2022 • 30:19

SYS 079: Marketing Essentials For Small Businesses. Interview With David Kyle From FitPro Lead Generation

SYS 079: Marketing Essentials For Small Businesses. Interview With David Kyle From FitPro Lead Generation

Steve talks to David Kyle, the FitPro Lead Generation Specialist. Through his experience as a fitness instructor and gym owner David has set up FitPro Lead Generation to help other fitness instructors and fitness based businesses stream line and expand their marketing to reach more clients. Steve and David chat about Marketing, business growth, generating leads and the fitness industry.   KEY TAKEAWAYS  David's experience as a gym owner makes him an expert on marketing for fitness instructors a

Aug 3, 2022 • 40:38

SYS 078: When is the Right Time to Hire a Virtual Assistant?

SYS 078: When is the Right Time to Hire a Virtual Assistant?

Steve has worked with hundreds of businesses of different sizes and types over the years and has concluded that NOW is the right time to hire a Virtual Assistant no matter what stage you are currently at. In this episode he explains how the first step into investing into a Virtual Assistant can set any business on the path to increased productivity and profit.   KEY TAKEAWAYS   There is an incredible abundance of talented and dedicated VA’s internationally waiting to be hired by you that will

Jul 28, 2022 • 45:22

SYS 077: How to Attract Staff Who Contribute to Your Success

SYS 077: How to Attract Staff Who Contribute to Your Success

At Steve’s quarterly meeting he tried a little something new with his staff which was such a resounding success he has vowed to include it in every meeting from now on. He set out his values in a clear and understandable way and asked his team to be either in or out.    KEY TAKEAWAYS  Values are a complex consideration in business but in his first discussion with his team he concentrated on Personal Development, getting the full potential from everyone.   When it comes to motivation and buying

Jul 20, 2022 • 9:35

SYS 076: Use a VA to Convert Leads on LinkedIn Without Annoying People or Getting Banned! Interview With Scott Cundill

SYS 076: Use a VA to Convert Leads on LinkedIn Without Annoying People or Getting Banned! Interview With Scott Cundill

Steve interviews Scott Cundill, published author, international kung fu medalist and owner of My Most Trusted plug-in for LinkedIn. Through his chrome plug-in My Most Trusted, you can form a trusted business referral and introduction network around you, see other people’s trusted connections and ask for a referral, speed up LinkedIn by 300%, use My Most Trusted Circles to replace WhatsApp groups, separate trusted LinkedIn connections from ordinary connections, get a LinkedIn CRM/ prospecting too

Jul 13, 2022 • 32:39

SYS 075: How Using Digital Whiteboards Will Increase Your Profits

SYS 075: How Using Digital Whiteboards Will Increase Your Profits

Steve loves a good flow chart! In fact, he’s pretty psyched about process mapping, brainstorming and digital whiteboards too! In this episode, he explains why mapping your ideas visually can increase efficiency and why it’s an essential skill to master to get the most out of your time and energy.   KEY TAKEAWAYS  When you have a multimodal approach to your sharing of information and your learning you are more likely to be reaching the highest number of people in the ‘room’ with you as possible.

Jul 6, 2022 • 19:14

SYS 074: What is the Best Small Business Bank? Revolut, Tide, HSBC or Metro?

SYS 074: What is the Best Small Business Bank? Revolut, Tide, HSBC or Metro?

Steve has tried four different business banking apps in the last few years trying to find the best for all the requirements of the small business. In this episode he explains which one comes out in front and why.    KEY TAKEAWAYS    The business banking world for small businesses can often be archaic, clunky and backward in its approach and operation. HSBC are difficult to get an account with, it can take three months to get one. Metro required visits to the actual bank to set up and Tide was a

Jun 29, 2022 • 17:24

SYS 073: Get More Out of Your Team in Just 3 Minutes A Day

SYS 073: Get More Out of Your Team in Just 3 Minutes A Day

Steve holds a daily meeting with his staff called ‘the daily stand up’. This takes only 3 minutes a person and the resulting benefits are substantial. Having refined and streamlined it to its most efficient functions, Steve shares how this how it can benefit upper business or organization.    KEY TAKEAWAYS    Cycle round each person and ask them a very specific set of questions which will give you confidence that your team is on the right track. This can be a great opportunity to bond with each

Jun 23, 2022 • 16:19

SYS 072: Tete-a-Tete : Small Business KPI’s With Georges Verdis

SYS 072: Tete-a-Tete : Small Business KPI’s With Georges Verdis

Key Performance Indicators are measurables within a business that can be used to assess the current position of an organization. Steve chats to Georges Verdis about the essential nature and collation of KPI’s, which to use and how to interpret them.    KEY TAKEAWAYS    Georges is a busy London estate agent who has managed to systemize his work with the help of Steve. For Georges KPIs are completed tasks applied at the beginning of the week, reviewed at the end. His KPI’s are based on the core o

Jun 15, 2022 • 16:29

SYS 071: 2 Million Virtual Assistants!? Meet John Jonas, Founder of Onlinejobs.ph

SYS 071: 2 Million Virtual Assistants!? Meet John Jonas, Founder of Onlinejobs.ph

Steve interviews John Jonas, founder of onlinejobs.ph, which is a Philippines based job board providing virtual assistants to businesses internationally. It is a simple recruitment process that enables the user to source suitable and skilled workers and for job seekers from the Philippines to find the right online employment. He also teaches how to hire Virtual Assistants and how to make the system work well for your outsourcing.   KEY TAKEAWAYS    The culture of the Philippines is honesty, loy

Jun 8, 2022 • 46:41

SYS 070: Why Do Some Small Businesses Fail to Systemize While Others Succeed?

SYS 070: Why Do Some Small Businesses Fail to Systemize While Others Succeed?

Why do some business owners make such a success of systemization, while others fail to grasp the opportunity to free themselves and create the life that they dream of? What are the differences between these two types of people?     KEY TAKEAWAYS  A reason for failure is when a single leader of a business is loathe to take that first step and hire an assistant. They may also fail to hire the right type of person for their needs. Hire a dedicated staff member for documentation. Some people aren’t

Jun 1, 2022 • 31:47

SYS 069: Ethical Ways To Increase Your Client Lifetime Value – Interview with Stephen Somers

SYS 069: Ethical Ways To Increase Your Client Lifetime Value – Interview with Stephen Somers

Steve interviews Stephen Somers who is cofounder, with his business partner Robert Rickey, of  a business consultancy called Marketplace Superheroes. Alongside his team he helps people sell branded products on Amazon effectively and profitably. Stephen began his company after selling products in Amazon for several years, and after meeting Robert and working together they created Marketplace Superheroes. Stephen has now turned his attention to ways to increase a companies clients lifetime value t

May 25, 2022 • 50:25

SYS 068: How Not To Bore Your Team To Death During Company Meetings

SYS 068: How Not To Bore Your Team To Death During Company Meetings

If you have a focused and productive meeting at regular intervals you can ensure that throughout the intervening period your necessary contact with your team will be kept to an efficient minimum. However, meetings can be complete time drains with never ending debating and arguing that can suck the energy and enthusiasm out of everybody present if they are executed badly. Steve’s here to tell you how to avoid this and get it right.   KEY TAKEAWAYS  When setting up a regular meeting stick to the

May 18, 2022 • 27:11

SYS 067: Automate Your Customer Onboarding – Interview with Joe McNee

SYS 067: Automate Your Customer Onboarding – Interview with Joe McNee

In this episode Steve talks to fitness expert Joe McNee about how he helps other people with client based small businesses like personal trainers, coaches and driving schools to automate their on boarding and client progress processes. He is a schoolteacher and fitness coach and has three children, and this left him without enough hours in the day so he has utilised systems, apps and software to reclaim precious time back from laborious manual procedures and processes. His methods were so succes

May 11, 2022 • 30:56

SYS 066: Is $3 An Hour a Fair Wage?

SYS 066: Is $3 An Hour a Fair Wage?

When employing a Virtual Assistant how much should you pay them and do you have any other responsibilities towards them? What is the best way to structure reward and praise? Sometimes in the world of VA’s the rules and regulations can be a little unclear so Steve is here to summarise what you should be putting in place to pay and support your team and fulfil your obligations as an employer.    KEY TAKEAWAYS    Sometimes the payment that people ask for in other countries can seem low. However, i

May 4, 2022 • 18:25

SYS 065: You Don’t Legally Own Your Virtual Assistants Work

SYS 065: You Don’t Legally Own Your Virtual Assistants Work

Did you know you don’t own any of your Virtual Assistants intellectual property that they create for you? Steve gives you the method for transferring ownership to you when receiving your team members work.    KEY TAKEAWAYS  If you are a creative, whether that be graphical design, technical design, speech, music, art or prose of any kind, you own the copyright, by default, of any of your work. If you do not have, as an employer, an agreed employment contract in place as is often the case with VA

Apr 27, 2022 • 9:07

SYS 064: Outsourcing - What, Why, and How

SYS 064: Outsourcing - What, Why, and How

In this episode Steve details how you can improve or get started on your outsourcing while avoiding common pitfalls, myths and mistakes that can plague your efforts. What should you outsource, why does it need outsourcing and how can you go about doing it? He uses the example of social media to clarify what is required when outsourcing your everyday tasks.   KEY TAKEAWAYS  You don’t have to completely hand over a task for outsourcing. You can slowly build up your outsourcing with the help of a

Apr 20, 2022 • 15:26

SYS 063: Simple Trick To Save 40 Hours A Year

SYS 063: Simple Trick To Save 40 Hours A Year

Steve reveals a quick trick for you to save one working week a year for the rest of your working life! Utilise this simple advice to free yourself up for more fruitful or fun tasks.    KEY TAKEAWAYS  Next time you come to a task and think “it will only take a few minutes, I should do it myself” consider this. It may appear that the time taken delegating that task seems like a waste of time, but over the year, those “few minutes” add up.  Change your mindset to think of the task over the long te

Apr 13, 2022 • 7:02

SYS 062: Your Staff Will Love This Monthly Meeting

SYS 062: Your Staff Will Love This Monthly Meeting

A ‘Task Board Review’ is a monthly meeting Steve has with his staff which allows everybody to get on target and make sure they are focusing on the right task at the right time. Listen to how Steve holds his meetings to see how this could benefit your organization.   KEY TAKEAWAYS  Steve has a regular one to one with each of his staff he manages. In this meeting the tasks undertaken are discussed to pinpoint which jobs on their task board need prioritising.  Lost or under prioritised tasks can b

Apr 6, 2022 • 6:10

SYS 061: Productivity Hack : Organize For Sharing Not Searching

SYS 061: Productivity Hack : Organize For Sharing Not Searching

Organizing your files and folders for easy access is essential for time saving and ease of operation. Steve has some advice on how to not disappear into a cloud of data chaos and increase your productivity by rethinking and modernizing the way you store your files.   KEY TAKEAWAYS    Grouping can be cumbersome due to the ambiguity of classing files by specific criteria. Labelling things to make them easy to find by file name has been superseded by advanced search tools like google. Think in ter

Mar 30, 2022 • 9:58

SYS 060: Know it, Want it, Hate it!

SYS 060: Know it, Want it, Hate it!

🎙 Steve describes a technique where you create a chart of everything you do in your business and find out if your employees want to do it, learn about it, or just simply hate it. This will increase the rapport you have with your team and increase their productivity.  KEY TAKEAWAYS  💡 Create a spreadsheet and list all the activities that go on in your business in one column on the left hand side. 💡 In the next columns place ‘Do You Want It?’ and ‘Do you know it?’ You can detail that further b

Mar 24, 2022 • 8:04

SYS 059: Don’t Automate Your Business!

SYS 059: Don’t Automate Your Business!

Automation tools, used correctly, can revolutionize parts of your business, streamline your operation, reduce errors and save costs in terms of time and wages. However, used inappropriately or incorrectly they can be a substantial drain on your time and resources. Steve is here to denote correct application of these tools to help you avoid the pitfalls.   KEY TAKEAWAYS    Apps such as Zapier or Integromat are web based app that allow two or more different apps to talk to each other. For instanc

Mar 17, 2022 • 19:54

SYS 058: Eliminate ‘E-mail Tag’ And Supercharge Your Scheduling

SYS 058: Eliminate ‘E-mail Tag’ And Supercharge Your Scheduling

In this episode Steve is going to teach you how to avoid the annoying back and forth chaos that is scheduling a meeting with a busy client or employee. By using calendar scheduling apps you can eliminate the often time consuming e-mail cat-and-mouse game of allotting time and automate and simplify your appointment calendar.     KEY TAKEAWAYS    Using these apps you can book calls and meetings of different types, charge clients at point of booking, set up group meetings and classes and manage su

Mar 10, 2022 • 24:39

SYS 057: Who Runs The World? Interview with Kevin Brittain

SYS 057: Who Runs The World? Interview with Kevin Brittain

Steve interviews Kevin Brittain, successful entrepreneur, marathon runner and philanthropist, who is running barefoot around the world! While doing this he fits in being a husband and father and holds two Guinness World Records for ‘Fastest Marathon Runner Dressed As a Ninja’. Currently vlogging his round-the-world virtual journey of 40,075 km he is also raising money for needy children as he goes. Steve gets to the bottom of how Kevin believes running is the ultimate stress busting tool for the

Mar 3, 2022 • 29:45

SYS 056: Why You Need A Comms Assistant In Your Life

SYS 056: Why You Need A Comms Assistant In Your Life

This episode is all about the Comms Assistant (CA) position. What is a CA? Why do you need one in your life? When should you be considering hiring one? Steve advises a CA to be sourced early on and he details exactly why a CA is an essential member of your team.   KEY TAKEAWAYS    A Comms Assistant is a gatekeeper between you and any incoming information be it e-mail, social media messaging like Instagram or Facebook, instant messaging like WhatsApp and SMS, or even voicemail or old fashioned p

Feb 24, 2022 • 9:59

SYS 055: Visual Prioritization of Quarterly Goals, YAY!

SYS 055: Visual Prioritization of Quarterly Goals, YAY!

When you have a quarterly or annual meeting and all the tasks and goals that have been previously put on the back burner are discussed and brought to light, how do you take that daunting incongruous list and present it in a way that is easy to manage and avoids “cherry picking” of the more desirable tasks? Steve has a simple way of visualizing even the largest list of jobs into an easy to prioritize chart.    KEY TAKEAWAYS    Imagine you have a blank sheet of paper split into four equal quarter

Feb 17, 2022 • 10:22

SYS 054: 5 Ways To Help Staff Cope with Fluctuating Workloads

SYS 054: 5 Ways To Help Staff Cope with Fluctuating Workloads

A fluctuating workforce is a real headache that seriously affects your overall efficiency. Steve shares his five golden rules with you that can create a much more productive use of time for both yourself and your employees.   KEY TAKEAWAYS   Throughout any type of business, time management is a key factor in keeping productivity at a premium. It might seem simple, but create an operations manual. The more that your people know and understand how your business works at any level means the les

Feb 10, 2022 • 17:21

SYS 053: Turn Your Dreams Into Reality. Interview With Justin Esgar

SYS 053: Turn Your Dreams Into Reality. Interview With Justin Esgar

Steve interviews business guru Justin Esgar who works guiding business, organizations and individuals through the world of Apple IT via his company Virtua Consulting Group. He also works as a business consultant and discusses his take on modern outsourcing, his career as an technical and children’s author and utilizing the correct personnel and IT for your company’s needs.   KEY TAKEAWAYS    Justin has used virtual assistants and outsourced programming and sales tasks quite often in his career

Feb 3, 2022 • 40:04

SYS 052: Outsource The Stuff You Love And Are Good At First.

SYS 052: Outsource The Stuff You Love And Are Good At First.

Up until now the usual way of thinking when deciding which tasks to delegate and which staff to hire has been to try to employ someone opposite to you who compliments your strengths and weaknesses and to pass on tasks which you find unrewarding or difficult. However, Steve disagrees with this and shares why it's often a good idea to relinquish responsibility for doing tasks you enjoy and are good at.   KEY TAKEAWAYS    When you are hiring it is often difficult to find someone to do tasks that y

Jan 27, 2022 • 8:20

SYS 051: Big LastPass Security Issue... And how to Fix it!

SYS 051: Big LastPass Security Issue... And how to Fix it!

If you use a password sharing tool like LastPass Steve highlights a security issue you may not be previously aware of. If you provide passwords to your team via these apps Steve instructs you on how you can use them safely so this is no longer an issue.   KEY TAKEAWAYS  When running any business the number of passwords for sites, apps and software son mounts so apps like LastPass allow you to share all the required passwords with your team. When you share a password you can require the password

Jan 20, 2022 • 12:08

SYS 050: Hiring a Robot to Handwrite Letters to Your Clients : Interview With David Wachs

SYS 050: Hiring a Robot to Handwrite Letters to Your Clients : Interview With David Wachs

Steve chats today to David Wachs, CEO and founder of Handwrytten. Handwrytten provides solutions to communicating with your customers in pen to provide a more personal touch than mass printed type written notes and letters. Steve finds out what such a service can offer your organization in improving your relationship with your clients.    KEY TAKEAWAYS    Handwrytten is the largest provider of hand written communications currently and achieves this by operating robotics to hold real pens to pro

Jan 13, 2022 • 29:35

SYS 049: Why Most Job Adverts Fail and What To Do About It

SYS 049: Why Most Job Adverts Fail and What To Do About It

In this episode Steve discusses job adverts and how writing a job advert in a particular way can drastically improve the chance of people applying for your position. How can you get the best people to apply just by crafting the job posting the right way? Steve details the ideal method to approach potential staff using his experience of filling over 140 different positions for himself and his clients.   KEY TAKEAWAYS    Your job posting is the same as a product or service advertisement in that i

Jan 6, 2022 • 9:46

SYS 048: Different Ways to Hire Virtual Assistants – Pros and Cons

SYS 048: Different Ways to Hire Virtual Assistants – Pros and Cons

In this episode Steve shares his experience of using different methods for hiring virtual assistants and staff. He covers using agencies, recruitment consultants and also hiring direct. He also discusses the recruitment system that has enabled him to hire over 140 virtual assistants and remote workers over the past few years.    KEY TAKEAWAYS    Steve has created  a recruitment system which allows his clients to source and recruit their own staff. You can access this guide in the links below. T

Dec 30, 2021 • 10:07

SYS 047: How to Safely Get Your Staff to Make Online Payments For You

SYS 047: How to Safely Get Your Staff to Make Online Payments For You

In this episode Steve details how you can get your staff to make online payments within your organization without putting yourself at risk. Steve covers card purchases, PayPal, Amazon, standing orders, BACS payments and paying your overseas staff their wages.   KEY TAKEAWAYS    Do not give your staff a debit card or credit card that is linked to your main account. Set up a prepaid card which is in their name or a company name and provide them with that. There are service providers available tha

Dec 23, 2021 • 13:04

SYS 046: Google Vs Microsoft. And the winner is...

SYS 046: Google Vs Microsoft. And the winner is...

Steve tackles the often posed question of which is the best platform to work with, Microsoft or Google? When you are setting up your business there is no doubt that high grade efficient software is essential so which way should you go to give yourself the best steps forward?   KEY TAKEAWAYS  When it comes to free apps for personal use the difference is not so important but when creating your company you need business grade software. Microsoft’s complex systems can create an administrative night

Dec 16, 2021 • 6:09

SYS 045: Are Bonuses for Virtual Assistants a Good Idea?

SYS 045: Are Bonuses for Virtual Assistants a Good Idea?

In this episode, Steve details how to reward your employees with bonuses as yearly payments, achievement rewards or time off. He points out the possible pitfalls of bonuses and how your employee's personal circumstances, culture and family can all affect the appropriateness of the types of rewards you offer.  KEY TAKEAWAYS  In some cultures, bonuses are expected or even mandated by law. Familiarise yourself with this to avoid causing resentment and possibly damaging your rapport with your emplo

Dec 9, 2021 • 17:04

SYS 044: How to Define Your Values and Transform Your Business Interview with Chet Morjaria

SYS 044: How to Define Your Values and Transform Your Business Interview with Chet Morjaria

Steve Day interviews Chet Morjaria, author of "Work Worth Doing: Align Your Value with Your Values and Make a Meaningful Mark on the World."https://www.amazon.co.uk/Work-Worth-Doing-values-meaningful/dp/1781335079And "The Right Clients: Choose who you work with, reclaim your energy and lead with authenticity"Together they discuss how knowing your core values and having them clearly defined can help you grow your business, attract the right people to work with you and the right client for your pr

Dec 2, 2021 • 49:44

SYS 043: Business Apps I Can't Live Without: Screencast-O-Matic

SYS 043: Business Apps I Can't Live Without: Screencast-O-Matic

Steve introduces you to his essential software for business beginning with Screencast-O-Matic, a versatile video editing tool and sharing platform. This software can be utilised to streamline your team communication and training requirements within one easy to use platform and Steve details the advantages it offers to your business. KEY TAKEAWAYS The simplicity of Screencast-O-Matic is key. It is accessible by all of your team by using the Team version of the software. There is no need for the

Nov 25, 2021 • 25:26

SYS 042: Marketing Essentials For Small Business - with Gareth Bain

SYS 042: Marketing Essentials For Small Business - with Gareth Bain

Gareth Bain is the CEO of Got Legs Digital, and a marketing growth consultant who helps small business owners to get off the ground in terms of marketing and make their businesses rapidly successful.   Steve talks to Gareth about where to start with marketing, what the best strategies are to use in the short term, how to implement these strategies effectively and how to accelerate growth even if you don't have a considerable budget.   KEY TAKEAWAYS    Many see marketing as difficult and time-co

Nov 18, 2021 • 59:52

SYS 041: How To Unlock Value Through Effective Communication - with Jim James

SYS 041: How To Unlock Value Through Effective Communication - with Jim James

This week, Steve is joined by PR expert, Jim James, the founder of the EASTWEST Public Relations Group, as well as the host of the highly successful UnNoticed Podcast.   Jim joins the show to discuss how you can unlock the value in your business through effective communication, and how knowing your audience can help you to deliver far higher levels of value, and increase your success.   KEY TAKEAWAYS    Content is the backbone of creating engagement. We all create information, but the key to he

Nov 11, 2021 • 1:14:04

SYS 040: F Work, Let's Play! Interview with author John Williams

SYS 040: F Work, Let's Play! Interview with author John Williams

Steve is joined by author, John Williams, the writer behind 'F Work, Let's Play!', and other works. Steve and John discuss the ways in which you can create a systemised approach to choosing the right business for you - one that you both enjoy and profit from. The discussion also focusses upon the process of idea formulation, marketing, selling, and establishing a profitable business that's also a pleasure to operate. KEY TAKEAWAYS  There is a prevailing perfectionism problem, where people are f

Nov 3, 2021 • 42:17

SYS 039: Starting, Systemising and Running a Successful Podcast - Interview with Jeff Mendelson

SYS 039: Starting, Systemising and Running a Successful Podcast - Interview with Jeff Mendelson

Steve is in conversation with Jeff Mendelson, the host of the One Big Tip podcast, and a champion of scaling through systemisation.    Jeff talks to Steve about how to start a podcast, the advantages and benefits of doing so and how it can positively impact your business and brand, building authority through doing so, and the ways in which podcasting can be used as an effective tool for networking and growing your audience.   If you're thinking about starting a podcast, or want to energise the r

Oct 27, 2021 • 1:01:11

SYS 038: How Georges Verdis Used Systems to Reconnect With His Family and Became a Business Leader

SYS 038: How Georges Verdis Used Systems to Reconnect With His Family and Became a Business Leader

Steve is joined by Georges Verdis, for an inspirational journey through a story that began with Georges as an estate agent in London, sometimes working upwards of fifty hours per week, which caused his personal life to suffer. However, in the space of six months, Georges had built systems into his business that allowed things to function without him.   In this show, Georges talks to Steve about the ways in which he overcame the many challenges involved in creating these systems, how he restructu

Oct 20, 2021 • 56:04

SYS 037: Which LastPass Account is Best for Your Small Business and Why?

SYS 037: Which LastPass Account is Best for Your Small Business and Why?

Dr Steve Day summarises the five types of LastPass accounts and why he recommends the Teams account for small business owners and entrepreneurs.  KEY TAKEAWAYS:  There are three types of personal accounts (free, premium and families) and two types of business accounts (teams, and business) that LastPass has to offer.  Teams is the most efficient for entrepreneurs/owners of small businesses because you can share folders easily, there is a secured dashboard, and you can share to non-users by simp

Oct 13, 2021 • 11:20

SYS 036: How To Outsource Your Sales Calls- Interview with Robert Poole

SYS 036: How To Outsource Your Sales Calls- Interview with Robert Poole

Steve is joined by Robert Poole who specialises in helping small businesses sell to other companies. Together they discuss the value of calling people over the phone to help sell your business, why it is important to tap into the emotional side of marketing and why systems are critical to your business’ growth.  KEY TAKEAWAYS  For a small company when you begin to make some revenue it makes sense to outsource somebody to cold call because let's face it, most people aren’t at that level. You can

Oct 6, 2021 • 35:49

SYS 035: Tips For Successful Project Management

SYS 035: Tips For Successful Project Management

By having a clear vision, mission and business objective you’re more likely to achieve in succeeding your goals. In this episode of Systemise Your Success, Steve dives into the need for structured project management, creating milestones and aligning your business with your vision.    KEY TAKEAWAYS  Having a clear vision of your company's vision and mission allows you to know whether the project is taking you one step closer to reaching the company's goals, if it is then continue with the projec

Sep 29, 2021 • 12:20

SYS 034: Building Your Dream Life - Interview with Bronwen Vearncombe

SYS 034: Building Your Dream Life - Interview with Bronwen Vearncombe

Property Investor, #1 best-selling author and property coach, Bronwen Vearncombe joins the show today to share how she quit her corporate job for a life where she became her boss and found financial freedom. Together they discuss the importance of networking and systems and how to value your own time.  KEY TAKEAWAYS  Using Zero Accounting for your bookkeeping gives you control and supply great bookkeepers who can provide you with the right data in the right format. Any issues you may encounter

Sep 22, 2021 • 44:23

SYS 033: This Simple Technique Will Change The Way You Share Company Files

SYS 033: This Simple Technique Will Change The Way You Share Company Files

Have you ever had somebody leave your company, and months later discovered they still have access to company folders and files? Join Steve as he shares how creating ‘groups’ within your company can simplify the process of granting or removing access to new and former employees. KEY TAKEAWAYS The idea of a ‘group’ is that it is a collection of users or email addresses, these may be users of your company or contractors. The benefit of using a group is that you only need to add the group email ad

Sep 15, 2021 • 12:56

SYS 032: How Hiring A Virtual Assistant Is Transforming Lives - Imogen Cook Interview.

SYS 032: How Hiring A Virtual Assistant Is Transforming Lives - Imogen Cook Interview.

Outsourcing expert and coach, currently making her mark as Founder of The Freedom Geek, Imogen Cook joins the show today to discuss her journey to being the go-to person for Virtual Assistant assistance. Together, they discuss how the virtual assistant industry is going from strength to strength, the importance of doing your due diligence when searching for a VA and how with the right training, a VA can do almost anything.    KEY TAKEAWAYS  The virtual assistant’s industry is going nowhere, in

Sep 8, 2021 • 50:05

SYS 031: How To Develop Trusting Relationships With Your Remote Team

SYS 031: How To Develop Trusting Relationships With Your Remote Team

When managing or working within a remote team, it may be difficult to build trusting relationships. Join Steve as he shares his tips and tricks on how you can develop a brilliant relationship with your remote team. Steve discusses how the trusting relationship begins at the hiring process, how to hire people with the same values as you and why regular meetings can help you get to know your team members.   KEY TAKEAWAYS There are key things that you can do when you bring somebody into your comp

Sep 1, 2021 • 14:32

SYS 030: How You Can Use An Assistant To Save You Time When Sourcing Property.

SYS 030: How You Can Use An Assistant To Save You Time When Sourcing Property.

Discover today how you can use an online assistant to save you time when sourcing property or other admin-based tasks, allowing you to focus on the high-value tasks and make more money. Join Steve as he discusses how you can create replicable systems for virtual assistants to utilise, how outsourcing can speed up the buying process of properties and how to work out your value to ensure you don’t spend your time earning less than you are worth.    KEY TAKEAWAYS  When you are looking at a big pro

Aug 25, 2021 • 11:43

SYS 029: Why Intellectual Property Is Essential In Creating A Brand:  Shireen Smith Interview

SYS 029: Why Intellectual Property Is Essential In Creating A Brand: Shireen Smith Interview

Intellectual property lawyer, branding expert and IP business advisor, Shireen Smith joins the show today to share her IP secrets that you can utilise to protect your business. Together they discuss the importance of understanding IP, how IP often acts as a container for your brand's values and why focusing on having unique branding will help separate you from your competitors.Shireen's latest book 'Brand Tuned the new rules of branding, strategy and intellectual property' is available on Amazon

Aug 18, 2021 • 39:22

SYS 028: Company Email Accounts

SYS 028: Company Email Accounts

Understanding the different types of company email accounts available to you can save you a lot of money, join Steve today as he lets you in on some tips and tricks that can help keep your costs down. Steve discusses understanding which staff member needs their license and who doesn’t, the convenience of a shared inbox and the benefits of using Alias’.   KEY TAKEAWAYS Getting company email accounts right can save you a lot of money and there are some tricks that you can use which you can use t

Aug 11, 2021 • 14:15

SYS 027: How To Prioritise Your Outsourcing

SYS 027: How To Prioritise Your Outsourcing

Discover today how you can prioritise your outsourcing by creating your personalised ‘Systemization Plan’. Today, Steve discusses how creating a ‘Systemization Plan’ can allow you to think about the future of your business, how putting processes into place will see a lot of your urgent stuff disappear and why tracking your time enables you to be more accountable, encouraging you to focus on the important tasks.   KEY TAKEAWAYS What you need to outsource first is different from what anybody els

Aug 4, 2021 • 12:39

SYS 026: “You Can Systemise Anything!” - John Paul Interview

SYS 026: “You Can Systemise Anything!” - John Paul Interview

Entrepreneur, Author of ‘Stress To Success’ and owner of award winning sales and lettings agency, Castledene Group John Paul joins the show to explain how he went from working in his business, to stepping back and working on it. Together they dive into all things systems and discuss the importance of nurturing your staff, how to start creating processes to systemise and why letting go and trusting people to systemise for you, can help boost your company's success. KEY TAKEAWAYS A good staff ca

Jul 28, 2021 • 39:29

SYS 025: How to give feedback that actually improves future behavior

SYS 025: How to give feedback that actually improves future behavior

Giving constructive feedback is a skill which often needs perfecting if you want to positively affect behaviour within your business. Join Steve as he discusses a four step model which can help you deliver feedback in the most impactful and professional way. Learn the importance of ensuring you always use the present tense, encouraging future behaviour and never giving written feedback.    KEY TAKEAWAYS  Giving good feedback is an art and a skill which you need to practice. Using the right tool

Jul 21, 2021 • 14:32

SYS 024: It Is All A Numbers Game - Josh Keegan Interview

SYS 024: It Is All A Numbers Game - Josh Keegan Interview

Property entrepreneur of the year, creator of Fast Track Finance and chartered accountant, Josh Keegan joins the show to share his wealth of knowledge about how you can make your business profitable and manageable. Together they discuss why too many entrepreneurs focus on growth and neglect their profits, why finance is an investment not a cost and why every decision you make needs to be financially backed.   KEY TAKEAWAYS Too many entrepreneurs only focus on growth and end up not making a pro

Jul 14, 2021 • 39:14

SYS 023: You Can't Run a Successful Business Without These Seven Apps

SYS 023: You Can't Run a Successful Business Without These Seven Apps

Discover today the 7 essential apps that will help you run a successful, efficient and productive business. Join Steve as he talks through the importance of ensuring you have a decent screen recording software, why it is more efficient to use a smart virtual meeting software and why investing in good cloud based office apps can allow you to access your important documents from any device, anywhere in the world.    KEY TAKEAWAYS  You cannot run your business without decent screen recording softw

Jul 7, 2021 • 19:56

SYS 022: The Product Mentor - Interview with Mike Corradini

SYS 022: The Product Mentor - Interview with Mike Corradini

In demand startup mentor, consultant and dedicated entrepreneur Mike Corrandini joins the show today to talk about how he has helped over 2,000 entrepreneurs grow their businesses into the successful, systemised machines they so desperately desired. Together, Steve and Mike discuss the importance of having a mentor, the benefits of customer and business surveys and why following a specific framework can allow you to systemise your success.   KEY TAKEAWAYS Most people want push-button profits a

Jun 30, 2021 • 37:47

SYS 021: Don't Trade Your Time For Money - Interview with Kevin Whelan

SYS 021: Don't Trade Your Time For Money - Interview with Kevin Whelan

Wealth mentor, Author and podcaster, Kevin Whelan joins the show today to discuss his motivation behind ensuring he no longer was reliant on trading his time for money and how he created the simple process to help people become financially free in as little as five years. Together, they cover everything from pushing back on traditional financial viewpoints, how to create a self-replenishing bank account that will last for generations and how to create recurring income whilst continuing to give r

Jun 23, 2021 • 41:59

SYS 020: Escape The Rat Race - Christian Rodwell Interview

SYS 020: Escape The Rat Race - Christian Rodwell Interview

In this episode, Steve is joined by director of WealthBuilders, best-selling author and successful podcaster, Christian Rodwell who discusses his decision to leave the comfort of his 9-5 job and start up his own company helping and advising others to do the same. Together, they discuss how it has never been easier to start up your new business, the importance of creating assets and why waking up and feeling happy is the definition of success.   KEY TAKEAWAYS   When you do something you are not

Jun 21, 2021 • 39:13

SYS 019: Do Virtual Assistants Benefit from Attending Your Company Meetings?

SYS 019: Do Virtual Assistants Benefit from Attending Your Company Meetings?

In this episode, Steve talks about the benefits of having a weekly company meeting from the perspective of a virtual assistant.     KEY TAKEAWAYS   KPI’s & Goals – Having an overview of what the company KPI’s and goals, especially if specific can be incredibly useful for virtual employees, it provides clarity and context to the work they are doing and can also help them prioritise. Issues – Going over issues in the company meeting with virtual employees present means that they can get their que

Jun 16, 2021 • 9:26

SYS 018: Hiring the right people Step 7: How To Onboard a New Employee Like a Pro

SYS 018: Hiring the right people Step 7: How To Onboard a New Employee Like a Pro

In this episode of SYS Hiring the Right People, Steve talks about how he on boards a new employee and the benefits of taking the time and effort to do this well. This is an essential step to ensure they become a productive team member as soon as possible, but it also creates and sets the tone for building a trusting, strong and long lasting relationship.   KEY TAKEAWAYS It’s worth spending the time and effort in on boarding your new employee. You want to start the relationship off on a high and

Jun 14, 2021 • 19:57

SYS 017: Hiring the right people Step 6: Essential Checks Before Making Your Final Decision

SYS 017: Hiring the right people Step 6: Essential Checks Before Making Your Final Decision

In this episode of SYS Hiring the Right People, Steve talks about how to make your final decision when hiring, an essential step to get right or you will have wasted time and energy on on-boarding the wrong person. Steve goes over some last-minute checks and tests you can do to ensure you get the right final candidate!   KEY TAKEAWAYS  Two things you can implement to ensure you make the right decision with your final candidate(s) is to give them either a paid test tasks or a trial period. The a

Jun 13, 2021 • 11:53

SYS 016: Hiring the Right People Step 5: How to Run the Perfect Live Interview

SYS 016: Hiring the Right People Step 5: How to Run the Perfect Live Interview

In this episode of SYS Hiring the Right People, Steve talks about how you can run the ultimate live interview. By this point you have had your candidates go through multiple checks and you are fairly certain they have the right skills, attitude and experience to work with you, but it’s still key that you do a live interview otherwise you risk wasting both time, effort and money on-boarding someone who might not be right.   KEY TAKEAWAYS    Giving half an hour of your time at this point might sa

Jun 12, 2021 • 14:40

SYS 015: Hiring the Right People Step 4: Interview Anyone in 2.5 Minutes

SYS 015: Hiring the Right People Step 4: Interview Anyone in 2.5 Minutes

In this episode of SYS Hiring the Right People, Steve talks about how you can interview ANYONE in just 2 and a half minutes!   KEY TAKEAWAYS   When you are trying to narrow down candidates you just want to know if this is the sort of person you want to work with, can they communicate and if they present themselves well, you can do all of this in 2.5 minutes. You want to eliminate anyone who isn’t happy to do a video interview, if you are hiring someone to work remotely for you then you need to

Jun 11, 2021 • 17:18

SYS 014: Hiring the Right People Step 3: Test Task

SYS 014: Hiring the Right People Step 3: Test Task

In this episode of SYS Hiring the Right People, Steve talks about the test task you can set your applicants so that you can objectively measure their skill set. Creating and setting a task in this way means you can save both time, money and investment on someone, who ultimately, is unable to do the job you want to hire them for.     KEY TAKEAWAYS   When thinking of the task to set make sure it’s short and simple. Half an hour is the perfect length of time, it’s not supposed to be a barrier or a

Jun 10, 2021 • 8:46

SYS 013: Hiring the Right People Step 2: Process any Number of Job Applicants in Less Than 10 Minutes

SYS 013: Hiring the Right People Step 2: Process any Number of Job Applicants in Less Than 10 Minutes

In this episode of SYS Hiring the Right People, Steve talks about how you can process any number of applicants down to a shortlist in a matter of minutes!     KEY TAKEAWAYS   You could spend days sifting through applicants and still miss the gems. Using a applicant funnel form (eg via google docs) can save you so much valuable time. Once your applicants have filled in your form, you can then export the data to a spreadsheet then filter and sort accordingly! All your questions bar one will be nu

Jun 9, 2021 • 14:03

SYS 012: Hiring The Right People Step 1.5 Create a Recruitment Funnel to Find the Perfect Person

SYS 012: Hiring The Right People Step 1.5 Create a Recruitment Funnel to Find the Perfect Person

In this episode of SYS Hiring the Right People, Steve talks about how you can create and use a recruitment funnel to find the right person for the right role in your business.   KEY TAKEAWAYS   Using a recruitment funnel means you can cast your net wide and give yourself the best chance of finding the right person for your business. Doing it in a systemised way means you can whittle down and create a shortlist in a matter of minutes rather than spending wasted hours going through CVs and appl

Jun 8, 2021 • 17:59

SYS 011: Hiring The Right People Step 1- Create the Perfect Job Posting

SYS 011: Hiring The Right People Step 1- Create the Perfect Job Posting

In the first deep dive episode of SYS Hiring the Right People, Steve talks about how you can create the perfect job posting, to attract the right type of candidate for the job and your business.   KEY TAKEAWAYS   When you are putting up a job posting it’s so important to remember that you are in competition with everyone else out there who are also looking to hire. How can you make yourself stand out? When thinking about the role you are hiring for, what kind of person will work for that role

Jun 7, 2021 • 10:14

SYS 010: How to Hire the Right People

SYS 010: How to Hire the Right People

How do you go from having poor staff retention and success rates to finding the right people, for the right job who produce great work and want to stay working with you for the long-term?   Welcome to the first in the Hiring the Right People Systemize Your Success mini-series! Learn everything you need to know about getting the right people in your business by listening into each episode in the series, where Steve deep-dives into the system you can use to consistently get the right people in t

Jun 6, 2021 • 10:23

SYS 009: GDPR and Privacy, your questions answered - Interview with Punit Bhatia

SYS 009: GDPR and Privacy, your questions answered - Interview with Punit Bhatia

In this episode Steve interviews GDPR and  privacy expert, author, podcaster and data privacy consultant Punit Bhatia.   They discuss GDPR in depth, attempting to demystify some of the misconceptions and help any business owners listening understand and know what they should be doing.       KEY TAKEAWAYS   When Punit was looking to change careers, he knew he wanted to go into something in the regulatory space. When he began to research opportunities, he heard about a project which was sold to h

Jun 2, 2021 • 44:03

SYS 008: Managing, Delegating and Operationally Developing a Remote Team

SYS 008: Managing, Delegating and Operationally Developing a Remote Team

In this episode of systemize your success, Steve talks about how to manage a remote team, delegate your tasks effectively, how to avoid pushback and how to get your team to develop your operation manuals for you.   KEY TAKEAWAYS   When you are working with people remotely, having a really good task management system in place can be the difference between chaos and success. It doesn’t matter what app you are using but it needs to work for you and meet your needs. Steve recommends the task manage

May 26, 2021 • 15:57

SYS 007: The Disruptive Entrepreneur – Interview with Rob Moore

SYS 007: The Disruptive Entrepreneur – Interview with Rob Moore

Steve was at a pivotal moment in his life when he read the book Life Leverage by Rob Moore. This opened up his eyes to what business could be like when you don't do everything yourself. It set him on a path that led to him founding the Systems and Outsourcing Company and ultimately this podcast. This is why it is such a great privilege for him to interview Rob today.   Rob went from being heavily in debt in his 20’s, to a self-made millionaire by the age of 31! As well as a business owner Rob is

May 19, 2021 • 35:22

SYS 006: How To Systemise Your Business

SYS 006: How To Systemise Your Business

In this episode, Dr. Steve Day walks you through the process he and his team take clients through to enable them to outsource most of their workload in an affordable and efficient way. He covers what to outsource first, how to get rid of all those tedious tasks, and explains how to manage a remote team effectively. If you follow Steve´s how to systemise and outsource guide you will have a massive head start on your competitors. So, please click through and spend 10 minutes listening to what he h

May 13, 2021 • 12:37

SYS 005: How to Overcome Your Fears and Start Outsourcing Your Work

SYS 005: How to Overcome Your Fears and Start Outsourcing Your Work

In this episode, Dr. Steve Day looks at why many of us overwork ourselves instead of hiring people to help us. Something that frees up time to focus on doing the things that will grow our businesses fast. As well as provide enough spare time to relax and enjoy life.   He explains where to hire capable people and pay what they will feel is a good wage without having to spend a fortune to do so. The advice in this episode is designed to enable you to hire someone right now. Allowing you to refocus

May 12, 2021 • 18:56

SYS 004: How Not To Fail Like 90% Of Businesses Do

SYS 004: How Not To Fail Like 90% Of Businesses Do

In this episode, Dr. Steve Day starts by briefly explaining why 90% of businesses fail. This despite their owners spending years working so hard that they do not have time for family. Steve explains why so many people do that and how you can avoid doing the same by using the power of outsourcing.   He shares his Four S´s Standard, which anyone can use to identify the tasks that can be outsourced and hire the right person to do them. This episode also helps you to understand why delegating does n

May 11, 2021 • 20:56

SYS 003: Common Mistakes with Outsourcing and How To Avoid Them

SYS 003: Common Mistakes with Outsourcing and How To Avoid Them

In this episode, Dr. Steve Day talks about some of the mistakes he made when he first started outsourcing his work. Explaining how you can avoid the potential pitfalls of delegating tasks to freelancers and virtual assistants. Steve covers several of those potential issues. Including, the cost, providing clear instructions, paying a fair wage, as well as training and retaining staff.   KEY TAKEAWAYS   Every business can benefit from outsourcing. Even hiring a VA for an hour a week, frees up sev

May 10, 2021 • 14:41

SYS 002: Don´t Be Afraid To Hire The Right People To Enable You To Build A Business That Transforms Your Life

SYS 002: Don´t Be Afraid To Hire The Right People To Enable You To Build A Business That Transforms Your Life

In this episode, Dr. Steve Day speaks about why, after years of study, he gave up being a doctor and changed the type of work he did. He shares how several terrible events led to a wake-up call that transformed his life. Steve explains how running his business pushed him beyond his limits and what he did to solve that problem so that he could continue to grow and prosper.   KEY TAKEAWAYS   Most of us find ourselves in the wrong job at some point in our lives. Anyone can stop doing work that the

May 9, 2021 • 12:04

SYS 001: The Systemize Your Success Podcast

SYS 001: The Systemize Your Success Podcast

In this first episode of the Systemize Your Success podcast, Dr. Steve Day demonstrates why creating simple, yet robust, processes and systems for your business is so important. He explains how he has used systemization to enable him to outsource much of his work. Something that has led to him being able to grow his businesses at a fast rate and serve an ever-growing group of customers.   KEY TAKEAWAYS   Now is the perfect time for small businesses to take advantage of a global workforce. Lever

May 9, 2021 • 7:13

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